Accounts Assistant

£27000 / year

About Candidate

Education/Qualification

  • 2020 Level 3 Advanced Apprenticeship Assistant Accountant
  • 2020 AAT Level 3 Advanced Diploma
  • 2016 Level 3 Extended Diploma in Business with Accounts – Blackburn College
  • 2016 GCSEs achieved in Maths and English at grade C – Norden High School and Sports College

Systems used

  • Microsoft Word and Excel
  • Oracle
  • SAP
  • Other in-house systems

Career Summary

Current Employer – Supplier

Position – Accounts Assistant

Dates – May 2022 – Present

  • Appointed as an Accounts Assistant in a brand-new purchase ledger team with one other colleague and a Ledger Manager
  • This was shown to be very difficult with a backlog of over 2000 emails correspondence, invoices, credit notes and supplier statements to be brought up to speed for over 500 Suppliers
  • With the ledger manager in the background, directed the entire move to split the ledger in half and implement new improvements to the business to move as efficiently as possible over a 6-week period – This has now resulted in as little as 100 emails coming through In the mail box daily which is cleared to nil over a 4-day SLA
  • Managed 250 supplier accounts with the processing of financial documents through a three-way process via SAP
  • Processed between 50 – 150 invoices, credit notes and debit notes
  • Going through as many supplier statements reconciliations as they come through our mailbox (followed by a tracker created)
  • Raising purchase orders and liaising with our buyers for a PO/GRPO status to make sure everything is posted in a timely fashion
  • Creating a weekly payment schedule with a BACs run to go out on the Friday
  • Virtual card payments over the phone to suppliers as well as same day and three-day bank payments
  • Sending over remittances and Proof of payments
  • Mandating all employee expenses and paying them on a weekly basis
  • Stretching into other roles assigned to me in the finance department such as posting the accrual journals and credit card charges for month end
  • In house mailbox cleaning and requesting statements with email replies going out to keep healthy relationships with suppliers
  • Setting up supplier accounts on SAP
  • Running aged creditor reports and clearing off debit balances on our ledger

Position – Finance Assistant

Dates – February 2022 – May 2022

  • Learnt more knowledge within accounting such as the VAT returns and month end summaries, continuing my purchase ledger skills and payment runs

Previous Employer – Aerospace Company

Position – Accounts Assistant

Dates – January 2021 – January 2022

  • Managed over 20 different suppliers with a 3-day SLA deadline that had to be met at all costs
  • Run reconciliation reports each day to deal with queries or any “awaiting goods” products that came through
  • Processed well over 100 – 150 documents a day including Invoices, Credit notes, Debit notes, Invoice corrections and Ad hoc payments (well over 400 invoices a week were processed into the system)
  • Completed Daily creditor reports
  • Multi-tasking with the Mailbox liaising with suppliers, internal members and cleared over 100 invoices from the “AP mailbox”
  • Clear inter-company invoices as well for the 14-day payment run
  • Month end tasks include weekly/monthly creditors reports, rejection log task, exception handling report run

Previous Employer – Retailer

Position – Accounts Assistant

Dates – September 2018 – November 2020

  • Worked in a team of 5 reporting to the Finance Manager
  • Responsible for working across 10 major accounts on a daily basis
  • Complete Cash flow and RRP submissions for the profit and loss analysis
  • Responsible for Balance Sheet Reconciliation across 10 accounts
  • Inputting of journals for month end
  • Processing Large volumes of invoices and raising internal credit notes
  • Mandating the companies expense claims system
  • Credit control and payroll admin duties
  • Completing Supplier statement reconciliations bi-weekly
  • Liaising with the Managements Account team and external employees
  • Assist with Payment run to external Suppliers