Accounts Assistant

Education/Qualification

• 2017 College – AAT 3
• 2016 College – AAT 2
• 2015 College – Advanced Level Apprenticeship in Management
• 2004 College – AS Accounts – Pass
• 2003 College – Pitman Accounts – First Class Pass
• 1985 High School – 8 GCSEs including Mathematics and English

Systems used

• Microsoft Word and Excel
• Vlookups 
• Pivot Tables
• AS400
• Sage
• Xero
• Other in-house systems

Career Summary

Position – Administrator

Dates – February 2026 – October 2026

• Performed general Administration duties for a busy Accountancy Practice

Position – Bookkeeper

Dates – June 2025 – December 2025

• Remote and client-based bookkeeping for small to medium businesses
• Liaising with clients to ensure all account transactions are up to date for VAT purposes
•  All transactional procedures/credit control/chasing outstanding balances and creating payment plans where necessary
• Purchase ledger/entering invoices/creating payment runs/statement reconciliation/bank reconciliations/VAT returns

Position – Bookkeeper

Dates – March 2020 – May 2025

• Reported to the Accountant and supported a full range of accounting activities across the business.
• Reconciled bank statements and daily account statements.
• Processed approximately 50–100 supplier invoices per day.
• Matched invoices against delivery notes and purchase orders, both electronically and manually.
• Investigated and resolved invoice queries, including requesting credit notes where required.
• Reviewed and approved invoices for payment.
• Prepared and processed supplier payment runs of approximately £100,000 per month.
• Managed end-to-end Purchase Ledger and Sales Ledger activities.
• Supported month-end and year-end processes, including running financial reports.
• Identified and separated invoices for inclusion within accrual schedules.
• Liaised with internal and intercompany departments to resolve accounting queries.
• Managed Credit Control activities, including monitoring outstanding balances and pursuing overdue payments.
• Used Experian to carry out credit risk assessments and establish appropriate customer credit limits.
• Managed debts valued in the hundreds of thousands of pounds, collecting outstanding payments and agreeing repayment plans where necessary.
• Prepared monthly Trial Balance, Balance Sheet and Profit & Loss reports, together with prepayments and accounting adjustments, in preparation for month-end.
• Managed daily cashiering activities and ensured accurate recording of transactions.

Position – Accounts Administrator

Dates – April 2018 – March 2020

• Reported directly to the Finance Director as part of the Finance Team.
• Managed day-to-day Credit Control activities and monitored outstanding customer balances.
• Used Experian to carry out credit risk assessments and establish appropriate credit limits.
• Managed debts valued in the hundreds of thousands of pounds, securing payments and arranging repayment plans where necessary.
• Supported monthly period-end accounting by preparing and running required financial reports.
• Reconciled bank accounts on a monthly basis.
• Processed approximately 50 invoices per day, including invoices valued up to £200,000.
• Prepared and processed weekly supplier payment runs.
• Reconciled supplier and customer statements on a weekly basis.
• Maintained regular communication with internal and external stakeholders to resolve account queries and payment issues.

Position – Purchase Ledger Administrator

Dates – December 2016 – April 2018

Previous Employer – (Voluntary redundancy) (Various roles from November 2003 – September 2016)

Position – Accounts Office Supervisor

Dates – December 2013 – September 2016

• Worked up from Admin Assistant to Ledger Clerk Supervisor – Had a team of 8 Ledger Clerks responsible for all AR/AP and 1 Administrator

Position – Ledger Clerk, Accounts Receivable and Accounts Payable

Dates – April 2006 – December 2013

• Liaised daily with Finance, Sales and Buying departments, multiple external sites, company directors and over 300 stock and non-stock suppliers.
• Led the team in processing monthly payments exceeding £8 million via BACS, cheque, bank transfer and CHAPS.
• Managed weekly and ad hoc supplier payments, ensuring accurate and timely processing.
• Worked with multiple currencies including GBP, EUR, USD and PLN, posting transactions to the appropriate journals.
• Used the iSeries system to match, batch and code approximately 100 invoices per day, with individual invoice values of up to £400,000.
• Coded invoices against the General Ledger and ensured accurate allocation of costs.
• Investigated and resolved supplier queries, including requesting credit notes and proof of delivery where required.
• Prepared payment lists and completed weekly payment runs, obtaining authorisation from Site Managers and Directors.
• Ran month-end and year-end reports and supported Purchase Ledger close-down procedures.
• Reviewed account histories and investigated discrepancies where required.
• Recorded daily cheque and BACS receipts onto cash sheets and balanced daily figures.
• Prepared monthly international insurance declarations, ensuring accurate calculation and application of foreign exchange rates.
• Processed figures for international sales representatives to support the creation of commission invoices.
• Opened and maintained new UK and international customer and supplier accounts.
• Processed credit card payments and maintained accurate transaction records.
• Recruited, trained and developed new team members, set team KPIs and provided ongoing support to ensure performance targets were achieved.

Position – Clerical Assistant

Dates – September 2004 – March 2006 

Position – Accounts Assistant

Dates – February 2004 – August 2004

Position – Sales Office Clerical Assistant

Dates – November 2003 – January 2004