Accounts Assistant

Education/Qualification

• AAT Level 2 and 3 Certified – Just started Level 4
• GCSEs including Mathematics and English

Systems used

• Microsoft Word and Excel – Intermediate
• Xero
• Gemini
• Internal Systems

Career Summary

Current Employer – Motor Company (T/O £120Million)

Position – Assistant Accountant

Dates – November 2023 – Present

• Working in a team of 10 – Reporting to Group Financial Accountant
• Responsible for ensuring the company’s financial integrity/ regulatory compliance/strategic decision-making capabilities – by providing accurate reports for senior management
• Contributed to producing payroll verification reports sent out to the wider management team to capture all queries and amendments
• Processes payroll run at month end – working it into short term cash flows- having to also factor in other creditors due at the end of the month
• Prepare and process daily payment runs
• Posting of accounts and payroll journals onto Xero for Sterling Automotive Design
• Posting of payroll journals onto Gemini ensuring the P&L accurately reflects the monthly cost by splitting the journal to the correct nominal codes
• Prepare and post journals for payroll and stock provisions for vehicles
• Created a fully automated bank reconciliation workflow to post transactions onto the financial system – carrying out bank reconciliations daily
• Responsible for processing up to 50 invoices daily
• Contributes to budgeting and forecasting relating to headcount spend by department whilst working with the Financial Planner and Analyst
• Oversee and execute daily payment runs- ensuring timely and accurate settlement of supplier liabilities in accordance with company policy and cash flow requirements
• Control and oversee the multi-million pounds of vehicle stock that is funded with large lenders /making sure that stock is funded /sold stock is paid in a timely manner
• Produce and manage short term cash flows with daily view for senior finance team-providing suggestions on payments to make that day and insight on what is vital to complete in the coming days
• Ensuring reconciliations are carried out prior to audits and stock takes
• Performing audits of vehicle stock across multiple sites
• Created a fully automated bank reconciliation workflow to post transactions onto the financial system
• Creating the sales staffs monthly commission sheets and implementing automation into this role to become more efficient and free time up for work on other accounting tasks
• Prepare and post journals for payroll and stock provisions for vehicles
• Optimised working capital and ensures efficient use of company funds
• Implemented and monitored saving strategies where appropriate – to ensure funds are available at all times for all payments due
• Streamlined payroll processing procedures – using Excel Macros/ Python /Auto Hotkey
• Have become involved in updating and perfecting other tasks across the business and supplied data analysis reports for senior staff across Hippo using excel

Previous Employer – Financial and Payroll Services (T/O $7.5Million) (Various Roles)

Position – Varied Accounts

Dates – March 2019 – November 2023

Management Accounts

• Gained insight into how a business maintains profitability while ensuring long-term financial sustainability
• Worked with confidential financial data and supported monthly management reporting
• Assisted in analysing expenditure and identifying cost-saving opportunities
• Helped prepare financial statements and performance reports to support decision-making

Accounts Payable

• Processed supplier invoices accurately and ensured timely payments
• Matched purchase orders/invoices/delivery notes to maintain correct financial records
• Handled queries from suppliers and internal departments professionally and confidentially
• Developed strong attention to detail and communication skills when resolving discrepancies
• Maintained confidentiality when dealing with sensitive financial information

Treasury

• Supported daily cash management activities, including preparing and processing payment runs
• Monitored cash balances and ensured sufficient funds for outgoing payments
• Handled high-value payment runs and faster payments with accuracy and precision
• Improved time management skills by meeting strict deadlines while maintaining quality standards
• Ensured compliance with internal controls and financial regulations