Accounts Assistant
About Candidate
Education/Qualification
- Current commenced AAT Level 1V
- 2022 Sage University – Sage Payroll, Bookkeeping Essential, Sage Business Cloud Accounting, UK Making Tax Digital Training
- 2021 Bury College – AAT Access Award in Accounting Software
- 2021 One Education – CPD Online Course for Productivity Development Training and Certificate in Administrative Support
- 2018 Hack 4Growth Training and Development – Workshop on Bookkeeping and Basic Accounting for Non-Accountant
- 1998 Bicol University – Bachelor of Science in Civil Engineering
Systems used
- Microsoft Word and Excel
- Sage Payroll / Sage / Sage Pay
- Stripe
- Xero / IFS
Career Summary
Current Employer – Property Company
Position – Accounts Payable Assisatnt
Dates – November 2024 – Present
- Processing high volumes invoices and credit notes in SalesForce and Medius for all Bruntwood Entities
- Chasing users for Goods Receipts and Information Requests
- Scanning invoices into an invoice approval tool, ensuring invoices are approved on a timely basis
- Complete supplier statement reconciliations
- Managing accounts inbox for invoice discrepancies
- Send remittances upon supplier’s request
- Assist in dealing with supplier’s queries relating to outstanding invoices and payment
- Reviewing and reconciling invoices and PO discrepancies
- Supporting business users with queries relating to Purchase Orders and Invoices
- Assisting with other accounts payable duties as required
After leaving the role – the individual took a break to see family and friends
Previous Employer – Charity
Position – Finance Officer (Temporary)
Dates – December 2023 – February 2024
- Reported to Finance Line Manager- worked in a role that required a high level of attention to detail and accuracy
- Worked on CRM Systems – worked to Query Manage and Resolves issues between Customers and Suppliers
- Managed Accounts inbox – worked to KPI targets to respond and conclude
- Daily processed transactions for Sales and Purchases ledgers, posted online card receipts from Stripe and Sage Pay, and managed BACS payments and Cheques, including resolution of bounced or returned Cheques
- Worked closely with third-party providers to ensure accurate and timely Sales Invoicing
- Credit Control tasks like issuing credit notes, processing refunds, and recovering aged debts per company procedures. Oversaw outstanding Creditors, Reconciled Supplier Statements, and resolved discrepancies
- Managed Payment runs for Employee Expenses and Supplier Payments, promptly issuing remittance advices while adhering to cash flow constraints
- Weekly Reconciliations of Bank Accounts, payment gateways, product inventories, and credit card accounts using Xero Accounting Software. Ensured accurate coding and filing of financial documents, maintaining compliance with financial policies and regulations
- Assisted in Payroll processing and posted related financial journals to maintain accurate payroll records. Supported broader HR administrative functions as required
Previous Employer – Manufacturer
Position – Accounts Assistant
Dates – February 2023 – November 2023
- Reported to Finance Manage – worked across elements of Sales and Purchase Ledger – using Sage
- Implemented and refined Credit Control strategies to minimize outstanding Debts
- Assessed and secured Credit limits for new and existing Customers, improving financial stability and Customer relationship management
- Assist in preparing documents required by external Auditors
- Conducted regular Intercompany Reconciliations to ensure accuracy and consistency across Financial Statements, addressing discrepancies and aligning balances among subsidiaries
- Assisted in Bank and Accounts Reconciliation and review of Payment runs
- Encoded contractual employee timesheet and process Employee Expenses
- Managed Accounts inbox, addressing inquiries from employees, customers, and suppliers efficiently to maintain positive relationships and smooth operational flow
- Managed VAT obligations under the CIS Domestic Reverse VAT Charge for construction industry scheme customers, ensuring the correct VAT is applied and in compliance with HMRC regulations
Previous Employer – Finance and Accountancy
Position – Hospitality Administrator
Dates – November 2022 – February 2023
- Processed online ticket payments and ensured invoice numbers were correct
- Assisted the Sales Manager in Emailing ticket payment receipts and hospitality package contracts to customers
- Sales Data Analysis and accounts reconciliations
- Assisted the sales manager in encoding all sales transactions in the company database
- Updated customer records and encoded all customers’ enquiries about hospitality packages in the database
- Prepared tickets for mailing and assisted the logistics team in preparing materials needed for events
- Provided ad hoc and administrative support to the team as needed
Previous Employer – Charity
Position – Remote Bookkeeper
Dates – September 2022 – February 2023
- Encoded daily, monthly and yearly income and expenses in their accounting system
- Helped the trustee / internal bookkeeper prepare financial statements
- Bank and accounts reconciliation
Previous Employer – Mental Health Services Provider
Position – Receptionist Administrator
Dates – August 2022 – November 2022
- Answered incoming calls, answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers
- Promoted maintenance of professional and courteous customer interaction across reception personnel
- Monitored visitor access and maintained situational awareness to promote on-site security and safety
- Sorting, organizing, and filing documents
- Booked appointments for members and reminded them of their appointments and courses
- Cashed up and recorded all transactions into the database
- Other ad hoc support to other staff of CLC
Previous Employer – Retail Banking Corporation
Position – Section Head – Validator
Dates – May 2007 – February 2021
Previous Employer – Commercial Banking
Position – Credit Investigator and Appraiser
Dates – May 2001 – April 2007
