Accounts Payable Specialist
About Candidate
Education/Qualification
- 2021 Accounts Payable Association – APA ManagersCourse
- 2020 Accounts Payable Association – APA Team Leader Course
Systems used
- Microsoft Word and Excel
- Sage / Sun / Fusion Financials
- Oracle Cloud / Construction Manager
- Bancpay
Career Summary
Current Employer – Online Retailer Headquarters
Position – Accounts Payable Team Leader
Dates – November 2010 – Present
- Manage and develop a team of 5 Purchase Ledger Clerks, encouraging them to perform at a high level and meet their individual and team goals
- Oversee the accurate and timely processing of supplier invoices, ensuring they are matched to purchase orders and goods receipts through the P2P process
- Maintain strong relationships with suppliers, advising on complex queries, resolving discrepancies, and ensuring accounts are kept up to date
- Prepare, review and complete regular payment runs in various currencies and for several entities, ensuring all suppliers are paid on time and accurately
- Review and approve monthly supplier statement reconciliations, ensuring accuracy and investigating any discrepancies, Prepare Balance Sheets Recs
- Continuously review and enhance purchase ledger processes, driving efficiencies and best practices within the team
- Prepare and deliver regular reports on purchase ledger performance, including aged creditor reports, Purchase Order management and KPIs
- Assist with the month-end close process, including reviewing accruals and ensuring accurate ledger postings
- Ensure all transactions adhere to company policies and regulatory requirements, maintaining an audit-ready ledger at all times, assisting with external audit enquiries
- Support the team in using financial systems effectively, troubleshooting issues, and suggesting improvements where needed
Previous Employer – Civil Engineering
Position – Accounts Payable Specialist
Dates – March 2007 – October 2010
- Accurate and timely processing of supplier invoices, ensuring they are matched to purchase orders, POD’s and manually coded to relevant account codes
- Prepared, reviewed and completed weekly payment runs inc. any ad hoc payments
- Oversaw company employees’ timesheets calculating all overtime, post hours against job contracts. Controlled and Approved employee holiday calendar
- Processed and coded relevant invoices to allocate company credit cards, petty cash transactions, fuels cards etc.
- Generated Purchase Orders for goods and services, coding accordingly and manually to received invoices