Accounts Payable Clerk

£25000 / year

About Candidate

Education/Qualification

  • Currently studying AAT Level 4 – Tameside College
  • 2013 Level 2 Principles of Business and Administration – Skills Solution
  • 2013 Level 2 Enterprising Skills and Employability – EQUIP Foundation
  • 2013 11 GCSEs achieved at grade A – C including Maths and English – PrimeTouch College

Systems used

  • Microsoft Word and Excel – including Vlookups, Pivot Tables and Sumifs
  • Sage 200
  • Oracle
  • Fusion

Career Summary

Current Employer – Manufacturing  

Position – Accounts Payable Clerk – Payments Team

Dates – March 2022 – Present

  • Responsible for the input of payments provided to you by the administration teams and working within the prescribed timeframes to ensure payment deadlines are met and payments are delivered to a high quality
  • Proficient with all banking platforms, with regards to input of payments and operation of the accounts
  • Be familiar with banking and payment processes; billing, formatting and systems
  • Review the efficiency of our current payments process and make recommendations for improvements
  • Responsible and manage the upload of all payment spreadsheets
  • Ensure any reconciliation items within the payments process are investigated and cleared in a timely manner
  • Create new beneficiary templates for regular suppliers and investors
  • Responsible for the input of payments provided to you by the administration teams and working within the prescribed timeframes to ensure payment deadlines are met and payments are delivered to a high quality
  • Proficient with all banking platforms, with regards to input of payments and operation of the accounts
  • Timely accurate processing of high volume of purchase invoices (using OCR default)
  • Analyse and minimize unmatched outstanding items and chase through queries
  • Process, reconcile and report on Inter-Company vendors
  • Processing of high volume of travel expense reports
  • Develop effective working relationships with both internal departments and vendors
  • Investigate and initiate queries with vendors in a timely manner
  • Support other areas of the business as and when required – this could include providing project support to R2R/AR functions

Previous Employer – Travel Company

Position – Accounts Payable Agent

Dates – June 2021 – March 2022

  • Reported to a Finance Team Leader – works across a fast-paced role in a complex business
  • Ensured accurate and timely delivery of Accounts Payable Services including analysing daily KPIs
  • Escalated issues and queries, if necessary to Management
  • Supported any outsource provider to achieve and exceed KPI expectations whilst working within the agreed SLA
  • Perform Root Cause Analysis of complex issues to drive improvement and issue resolution in the end-to-end AP Process flow
  • Identify potential process improvements to increase efficiency
  • Created Standard Operating Procedure (SOP) and Work Instructions (WI) for team
  • First point of contact to the business and any third-party service providers as a SME (Subject Matter Expert)
  • Educated suppliers, business users and aid reduction in exceptions and demand on query management
  • Co-ordinated and delivered training sessions and/or materials and the business Building successful business relationships at all levels (particularly in Finance) to encourage efficiency and understanding
  • Managed and prioritised daily workload to ensure deadlines are met/exceeded for all activities
  • Provided excellent customer relations, written and verbal to Suppliers, and the business
  • Worked withing internal compliance/guidance rules and applicable legislations
  • Worked daily within CARE values to outperform

Previous Employer – Facility Management

Position – Finance Administrator

Dates – January 2018 – April 2021

  • Worked within Finance – daily used Excel and in house systems for Billing Jobs / Creating Journals / Creating Tracker for Billing etc
  • Worked Internally and Externally – build and maintain strong working relationships on a Contract-by-Contract basis
  • Responsible for Job Closure (financially complete) routine, running appropriate Reports to aid management of WIP
  • Auditing P6 transfer to Profit and Loss to ensure correct Margin is met
  • Responsible for accurate input of all Timesheets, Expenses, Overtime claims, Engineer worksheets and mileage returns are appropriately Job costed in accordance with Monthly timetables
  • Weekly Allocation of purchase card returns
  • Responsible for the preparation, maintenance and distribution of Op’s reports and Pre-Bills
  • Ensure all Invoiced jobs are “Financially Completed” on the relevant CAFM system 
  • Ensure that all relevant Contract information is accurate and up to date e.g., labour costing data
  • Assisted Contract Manager with Month End reports and ad hoc information
  • Maintenance of WIP levels on Contracts to assist in proactive Invoicing procedures
  • Applied Margins to ensure all Costs are captured and passed on through Invoicing
  • Timely production of Sales Invoicing for reactive and Contract Billing
  • Management of the Contract information held within the financial database
  • Resolved Invoice queries in conjunction with relevant Contract Manager to ensure debt is minimised
  • Input overtime hours on to Monthly Uploader and submit prior to deadlines
  • Collate all relevant paperwork to assist with completion of Invoice Payment
  • Undertake any additional duties or responsibilities that are deemed required by the business in supporting the daily operation

Position – Security Officer

Dates – July 2017 – January 2019

Previous Employer – Construction Company  

Position – Subcontractor – Purchasing / Invoice Validation Administrator

Dates – November 2016 – September 2017

Previous Employer – Hospital

Position – Accounts Assistant

Dates – October 2016 – November 2016

Previous Employer – Transport Company

Dates – March 2016 – April 2016

Previous Employer – Hospitality

Dates – February 2016

Previous Employer – Corporate

Dates – July 2015 – January 2016

Previous Employer – Retail

Dates – January 2014 – September 2015