Accounts Payable Manager

Education/Qualification

• Part Qualified ACCA
• Advanced Diploma in Accounting and Business
• AAT Qualified
• Payroll Management and Systems Diploma
• Diploma in Management and Marketing Equivalent to Uk Bachelor Degree

Systems used

• Microsoft Word and Excel
• Sage 50 Accounts
• Sage Intacct
• SAP Concur
• DocuWare
• Accountis
• Sage 50 Paytoll
• 12Pay Payroll
• Sage Pay

Career Summary

Most Recent Employer – Hotel Management Companies

Position – Accounts Payable Manager

Dates – January 2025 – March 2025

• Lead, mentor, and manage a team of 7 Accounts Payable Assistants, ensuring high performance and professional development. Run AP team meetings and performance reviews
• Oversee the processing of supplier invoices, ensuring accuracy and adherence to company policies and approval processes. Ensure timely and accurate payment runs, managing cash flow effectively
• Responsible for processing all fixed asset and head office invoices for a portfolio of 50 hotels. Managed and tracked CAPEX invoices, obtaining the necessary approvals and matching them with corresponding purchase orders (POs) and the fixed asset tracker. Coordinated with internal departments to resolve discrepancies, ensure proper cost allocation, and arrange timely payments
• Maintain and improve the purchase ledger system, ensuring data integrity and process efficiency
• Oversee supplier statement reconciliations, identifying and resolving discrepancies promptly and reviewing aged creditors reports
• Prepare regular reports on purchase ledger status, including outstanding invoices, payment schedules, and cash flow forecasts
• Support month-end and year-end closing by providing accurate and timely purchase ledger data
• Ensure compliance with internal policies, external regulations, and audit requirements, managing documentation for internal and external audits

Previous Employer – Wholesale

Position – Accounts Payable Analyst

Dates – September 2024 – December 2024

• Identify and implement process improvements to enhance efficiency and accuracy in the purchase ledger function
• Provide support to AP Manager in training and guiding vendor service clerks for 3 countries (UK, Iceland and Sweden)
• Daily review of Merchandise, Freight and Duty discrepancies and resolving issues, ensuring vendor payments are generated correctly on time
• Weekly reconciliation of Duty accruals with HMRC statement
• Period-end tasks for 3 regions, including journal allocations and financial reporting

Previous Employer – Construction Company

Position – Accounts Payable Supervisor

Dates – January 2023 – September 2024

• Managed and supervised a team of two accounts payable specialists, providing guidance, coaching, and support to ensure high performance and adherence to company policies and procedures. Provide ongoing feedback to accounts payable staff, personal development review and opportunities, 121s and weekly team meetings
• Responsible for overseeing the accounts’ payable function, ensuring accurate and timely processing of vendors, contractors and subcontractor’s invoices, employees’ expenses, inter companies’ journals and payments, verifying the accuracy and managing the day-to-day operations of the accounts payable department
• Reviewed and reconciled accounts payable transactions, including vendor statements, and aged creditors reports, update cashbook and maintain accurate and up-to-date records
• Ensured of timely and accurate recording of personal and credit card expenses on Concur and monthly reconciliation. Collaborate with internal departments to resolve any inquiries or disputes. Monthly analysis of expenses including the raising of any issues for further investigation. Analysis of overhead spending when not in line with budget and forecast
• Designed PowerPoint presentations and facilitate Concur Workshops to empower users with comprehensive knowledge and skills for effective use of the platform
• Lead new implementation projects – upgrade to SAP Concur Professional, Nav Continua approval system and other improvements
• Implemented efficient processes and changes to improve existing processes and controls where appropriate (managing Accounts mailbox, accruals, payment runs, direct debits allocations, queries list)

Previous Employer – Company

Position – Head of Numbers

Dates – September 2011 – December 2022

• Ensure the Accounts Payable department runs effectively and efficiently
• Manage a team of 5 Accounts Payable Assistants, delegating work streams and monitoring performance
• Perform all functions for the Accounts Payable Department, including selecting the candidates, interviewing and recommending the hiring of new staff members, providing training, evaluating staff performance, conduct team meetings and 1-2-1’s
• Support the day-to-day accounts payable operations
• Acting as a main point of contact for escalated (internal and external) queries, resolving issues promptly and with professionalism
• Review invoices for appropriate documentation and approval before payment
• Accurate processing of all the UK and international supplier’s payments, employees expenses, and salary payment runs including identifying any payment priorities against available cash flow
• Conduct cash flow analysis and prepare a summarised Cash Flow Forecast
• Review Aged Creditors, ensuring timely and accurate postings in the AP ledger and proactively investigating outstanding items
• Help plan and execute month-end AP closing processes, and ensure timely reconciliation of all suppliers’ accounts
• Direct Debit payments review
• Checking outstanding purchase receipts
• Prepare and post journals and accruals onto the ledger, perform bank reconciliations, DD payments, bank charges and other month-end related tasks
• Continuously review and identify where systems improvements can increase efficiencies and improve ways of working, liaising closely with software providers to perform system upgrades
• Manage the implementation of any new systems or processes relevant to the area of responsibility
• Attend meetings with the Finance Controller, Finance Director and other members of the senior management team to discuss any changes of processes or any arising issues

Previous Employer – Retail Store

Position – Accountant

Dates – July 2005 – September 2011

• Hired as an Accountant to work across finance and general administration to perform bank reconciliations and complete / submit all year-end returns
• Assisted with the purchase ledger management to encompass payment runs, sales ledgers posting and general updates
• Continuously reviewed internal processes and developed / implemented new processes to improve efficiencies and ways of working
• Additionally handled PAYE / staff salary payments and processing / administering invoices