Accounts Payable Manager

heywood, Rochdale, Oldham, Manchester, Bury, Ashton Under-Lyne

£40000 / year

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About Candidate

Education/Qualification

2008 – Audit Accounts Technician including Qualification Equivalent to AAT Level 3 / Part Qualified CIMA (QBE)
2004 – Diploma in Communications and Legislation
1997 – Diploma in Information Technology

Systems used

Excel – including Vlookups and Pivot Tables
Dynamics
Sage 200
Navision
Oracle
Contra

Career Summary

Current Employer – Supplier

Position – Transactional Purchase Ledger Manager

Dates – March 2023 – Present

Reports to the Finance Director and is responsible for the supervision of the Purchase Ledger Team – supervising a team of four Purchase Ledger Clerks and is responsible for all coaching and training. Carries out all performance reviews, absence management and holiday approvals
The team works in Sterling and Euros and pays out circa £180,000 per week across circa 2000 invoices per month
Responsible for ensuring daily tasks are completed, ensuring the team have the right level of knowledge to post all transactions accurately and to deadline
Manages the Weekly Payments of overhead key suppliers and all allocations
Ensures key suppliers and partners are paid in a timely manner within the terms agreed
Manages BACS runs & payment approvals / Checks and runs report for P+L and G+L and filing away overhead invoices as hard copy for auditors’ processing approvals of weekly payment runs and same day Docuware payments through the shared drive
Ensures all relevant pieces of information, and actions are communicated to the business and suppliers keeping track of their accounts
Supplier Statement Reconciliations, reconciling of larger Supplier Accounts, ensuring key accounts are up to date
Responsible for query resolution and assisting the team where necessary to resolve any supplier queries, maintaining and reviewing the query log spreadsheet on a weekly basis with the Inventory Team, and escalating when and where appropriate to Directorate level of management
Responsible for process improvements and regular liaison with other departments to move these forwards for better performance

Previous Employer – Retailer

Position – P/L Transactional Supervisor

Dates – April 2022 – January 2023

Reported to the Finance Director and managed the team
Invoices were processed on Navision in GBP, Euros, US / Australian / Chinese Dollars – circa 1000 per week with run values up to £2.5m
Shortage queries liaising with the merchandise team to confirm genuine shortages
Priced queries – liaising with the buyer managers and buyers on pricing
Raised credit memos – on genuine shortages in Navision raising a debit on accounts, and sending them over to the suppliers
Reversed debit notes – when credit notes are received and put on Navision and contra off against the debit note
Retrieved remittances – requesting supplier statements monthly in order to conduct reconciliations
Investigated and resolved debit balances – resolving aged debt issues on the ledgers
Processed consignments invoices and FOB invoices – payment processing on time for rebates of goods on prompt payment delivery
Requested Proof of Payment – before making payment checking on Navision to make sure bank details are up to date
Used and understood the tracker report – manipulating the report and sending it out the Warehouse management in Pivot table format generated in Excel
Statement reconciliations / Processed exceptions /Raised pro forma payments
Urgent payments- raising urgent payments for aged invoice over 12 months plus

Previous Employer – Service Provider

Position – Transactional Finance Team Leader

Dates – October 2021 – April 2022

Oversaw a small team of five PTP Associates including an AAT Level 3 student
Received and uploaded invoices into Sage / matched invoices with new Stock arriving into the warehouse
Resolved shortage queries liaising with the Merchandise Team
Pricing queries – liaising with the buyer managers and buyers on pricing
Raised debit notes and reverse debit
Retrieved remittances – requesting supplier statements monthly in order to conduct reconciliations
Investigated and resolved debit balances – resolving aged debt issues on the ledgers
Processed consignments invoices /Processed FOB invoices / Requested Proof of Payment
Manual matching / Statement reconciliations / Processed exceptions / Raised pro forma payments / Requested POA
GAP Report – indicated the findings to the shareholders
Overhead statements / Creditors Reconciliations /Luxury Invoice Reporting /Urgent payments

Previous Employer – Facility Management Company

Position – Accounts Assistant / Key Reconciliations & Credit Management

Dates – January 2021 – October 2021

Formulated spreadsheets using Excel and inputting data / Collated information from multiple software to generate new data/populate spreadsheets using /Coupa/Maximo/DCS & Saphron
Monitored supplier accounts and manage credit facility
Query resolution to correct anomalies within data rec sheet & previous data modules

March 2020 – Due to Covid Redundancy did various assignments whilst looking for the right permanent role

Previous Employer – Manufacturer

Position – Sales Ledger/ Accounts

Dates – September 2019 – March 2020

In charge of container shipments of goods from Middle Eastern Asia, and the USA
Weekly contact with customers on overdue invoices
Internal meetings with Finance Director
Daily checks on freight/imports with logistical team & MD
Reported weekly for slow paying clients/aged reporting
Monitored/Reviewed approved credit limits
Contacted collection offices and reviewed F2F reserve reports
Month end/AR reports for reconciliation and analysis
Usage of Retail online portals

Input foreign currency invoices along with shipping documents into the Sage ledger
Input and drew down values in the IF Santander account online portal
Checked all receipts into the current account
Sent via email daily reports of all invoices in and out the business along with amounts of draw down invoices, and totals of all invoices showing -15% and receipts -25% VAT calculation
Kept suppliers up to date with Credit allowances through Credit broker
Put together Weekly Sales Report for C&F, E-Commerce, and Direct Suppliers
Updated IF Santander spreadsheet weekly with transactional drawdowns Invoices and receipts and run alongside the Sage Sales Ledger
Updated Costings sheets for suppliers after MD negotiations, meetings
Sent out Pro-forma Invoices to suppliers ready for payment of orders
Liaised with our other offices worldwide on foreign currency invoices, which required converting with V- lookups
Liaised with the Merchant team about shipments arriving at the business

Prior to this worked as a self-employed contractor

Previous Employer – Supplier / Retailer