Accounts Payable Processing Team Leader

Education/Qualification

• NVQ Level 2 in Business Administration
• GCSEs including Mathematics and English

Systems used

• Microsoft Word and Excel
• Sage Windows Line 50/100 / Sage DOS / Sage Line 100 MMS
• QuickBooks
• Navision
• Crtix / Nfuse
• SAP
• Oracle
• Lotus Notes 6.5
• Open Accounts             
• Open Housing
• Ebis
• V1 – Documotive System
• Share Point
• QL

December 2022 – February 2024 – Took a Sabbatical

Career Summary

Most Recent Employer – Not-for-profit Housing Association

Position – Accounts Payable Supervisor

Dates – January 2010 – December 2022

• Responsible for managing a team of 3
• Supporting the team in processing of high volume of purchase ledger invoices,            
• Preparation and posting of manual cheques,             
• Creating and processing nine weekly Bacs & cheque payment runs, across three companies
• Managing petty cash and processing company purchase credit cards,  
• Cashbook and general journals,          
• CIS Tax return,              
• New suppliers set ups, check and verify details of new supplier accounts,       
• Interfacing data from one system to another,            
• Processing of expense forms and creating sundry payment,              
• Creating and maintaining pivot table/charts for unapproved invoices for      month end,
• Creating and maintaining various detailed Excel spreadsheets for coding, utility bills, Council Tax queries,  
• Resolved complex queries over the phone, in person and via email,
• Supporting the team in monthly reconciliation of supplier statements,     
• Month end end of payables ledger and banking reconciliation.              
• Maintaining regular 1-2-1s and Yearly appraisals
• Looking at process and making them more efficient
• Banking cash/Cheques, Cash withdrawals, Matching and Transfers
• Helped to develop and implement a new purchase order system called Ebis and helped to upgrade Open Accounts finance system, also developed, and implemented a scanning solution so we could go to a paperless system, helped with testing on Open Housing system I did this for three separate companies within Southway Housing Trust

Previous Employer – Bank

Position – Accounts Payable Supervisor

Dates – October 2009 – December 2009

• Responsible for matching invoices to purchase orders,         
• Processing of high volume of ledger invoices
• Return letters to suppliers,    
• Resolved complex queries over the phone, in person and via email,
• Processing of expenses forms,            
• Monthly reconciliation of supplier statements           
• Maintaining an excel spreadsheet for invoice queries
• Opening Post
• knowledge of Oracle and Lotus Notes 6.5.

Previous Employer – Cleaning and Waste Management

Position – Purchase Ledger Manager

Dates – July 2007 – January 2009

• Responsible for managing a team of 6            
• Responsible for Purchase Ledger and Sales Ledger and Credit Control             
• Preparation & posting of manual cheques,   
• Processing of expense forms
• Resolved complex queries over the phone, in person and via email,
• Checking and approving weekly Bacs and cheque payment runs plus bank transfers
• Month end close of the ledgers and banking reconciliation.
• Supporting the team in monthly reconciliation of supplier statements
• Creating and maintaining pivot table/charts for unapproved invoices for month end,
• Maintaining regular 1-2-1s and Yearly appraisals
• Managing and developing Apprenticeships
• Looking at age debtor’s
• Managing petty cash and processing company purchase credit cards
• Developing a new purchase ordering system
• Looking at process and making them more efficient
• Banking cash/Cheques, Cash withdrawals, Matching and Transfers
• Cashbook and general journals,          
• Supporting the team in processing high volume of purchase ledger invoices
• Checking and verifying details of new supplier accounts,     
• Creating and maintaining various detailed Excel spreadsheets for coding,
• knowledge of Navision and Crtix and Nfuse

Previous Employer –  British Engineering Company

Position – Construction Agency

Dates – March 2007 – May 2007

• Responsible for managing a team of 4

• Responsible for Purchase Ledger and Sales Ledger and Credit Control
• Supporting the team in monthly reconciliation of supplier statements,
• Preparation & posting of manual cheques,   
• Creating and maintaining of pivot table/charts for unapproved invoices for month end,
• Obtaining approval for processing of invoices,           
• Processing of expense forms,              
• Checking and verify details of new supplier accounts,
• Maintaining regular 1-2-1s and Yearly appraisals
• Looking at age debtor’s
• Cashbook and general journal’s,
• Checking and approving weekly Bacs and cheque payment runs plus bank transfers
• Looking at process and making them more efficient
• Month end close down of the ledgers and banking reconciliation
• Resolved complex queries over the phone, in person and via email,
• Managing of petty cash and processing company purchase credit cards
• Banking cash/Cheques, Cash withdrawals, Matching and Transfers

Previous Employer – Irish American Company  

Position – Accounts Payable Manager

Dates – July 2006 – January 2007

• Responsible for managing a team of 7

• Responsible for Purchase Ledger and Sales Ledger and Credit Control
• Maintaining regular 1-2-1s and Yearly appraisals
• Managing and developing Apprenticeships
• Looking at age debtor’s
• Supporting the team in monthly reconciliation of supplier statements
• Maintaining financial systems and improving them where possible
• Looking at process and making them more efficient
• Month end close down of the ledgers and banking reconciliation
• Banking cash/Cheques, Cash withdrawals and Matching      
• Cashbook and general Journals
• Managing of petty cash and processing company purchase credit cards
• Resolved complex queries over the phone, in person and via email,
• Processing of expense forms
• Checking and approving weekly Bacs and cheque payment runs plus bank transfers
• Supporting the team in processing high volume of purchase ledger invoices
• Checking and verify details of new supplier accounts,           
• Creating and maintaining of pivot table/charts for unapproved invoices for month end,
• Creating and maintaining various detailed Excel spreadsheets for coding

Previous Employer – Housing Corporation

Position – Purchase Ledger Clerk

Dates – June 2006 – July 2006

• Responsible for Inputting high volumes of invoices,
• Matching, batching and coding of invoices,  
• Preparation & posting of manual cheques,   
• high volumes of Data Entry.
• Ordering Stationary, Booking Food    
• Resolved complex queries over the phone, in person and via email

Previous Employer – Recruiting Firm

Position – Accounts Manager

Dates – March 2006 – May 2006

• Responsible for managing a team of 4
• Responsible for Purchase Ledger and Sales Ledger and Credit Control             
• Responsible for maintaining all office duties within Accounts.              
• Supporting the team in Invoicing,
• Supporting the team in inputting high volumes of invoices,
• Matching, batching and coding of invoices,  
• Credit Control,            
• Cashbook and general Journals
• Looking at age debtor’s
• Checking and verify details of new supplier accounts
• Checking and approving weekly Bacs and cheque payment runs plus bank transfers
• Supporting the team in monthly reconciliation of supplier statements
• Resolved complex queries over the phone, in person and via email,
• Maintaining regular 1-2-1s and Yearly appraisals
• Month end close down of the ledgers and banking reconciliation
• Creating and maintaining of pivot table/charts for unapproved invoices for month end
• Managing of petty cash and processing company purchase credit cards
• Processing of expense forms
• Banking cash/Cheques, Cash withdrawals, Matching and Transfers
• Looking at process and making them more efficient

Previous Employer – Construction of Railways and Underground Railways

Position – Accounts Manager

Dates – August 2005 – February 2006

• Responsible for managing a team of 8
• Responsible for Purchase Ledger and Sales Ledger,
• Supporting the team in Invoicing,      
• Supporting the team in Inputting of invoices,             
• Matching, batching and coding of invoices,  
• Payroll,                            
• Checking and verify details of new supplier accounts
• Banking cash/Cheques, Cash withdrawals, Matching and Transfers
• Cashbook and general Journals
• Checking and approving weekly Bacs and cheque payment runs plus bank transfers
• Looking at age debtor’s
• Resolved complex queries over the phone, in person and via email,
• Managing of petty cash and processing company purchase credit cards,    
• Reconcile purchase ledger accounts to statements,
• Expense Forms,            
• Month end close down of the ledgers and banking reconciliation
• Creating and maintaining of pivot table/charts for unapproved invoices for month end
• Maintaining regular 1-2-1s and Yearly appraisals
• Looking at process and making them more efficient
• Knowledge of Sage Windows Line 50

Previous Employer – Bookkeeping and Accounting Service

Position – Administrator Assistant

Dates – March 2003 – August 2005

• Purchase Ledger and Sales Ledger,    

• Invoicing,                       
• Inputting of invoices,
• Matching, batching and coding of invoices,  
• Payroll,                            
• Resolved complex queries over the phone, in person and via email,
• Credit Card Statements,          
• Reconcile purchase ledger accounts to statements,
• Expense Forms,            
• Month end close down of the ledgers and banking reconciliation
• Creating and maintaining of pivot table/charts for unapproved invoices for month end
• Maintenance of petty cash,   
• Credit Control,             
• Data Entry,      
• Ordering Stationary, Booking Food Responsible for general office duties,  
• Payroll Expenses,        
• Cashbook and general Journals
• Preparation & posting of manual cheques,   
• Preparation & posting of Street Work Notices, Council Work, Distribution of Substation booklets on behalf of United Utilities,            
• Ordering Stationary, Booking Food and Car Parking Spaces
• knowledge of QuickBooks.     
• Looking at process and making them more efficient