Accounts Payable Project Manager

Education/Qualification

• 2005 10 GCSEs including Maths, English, and Science

Systems used

• Excel including Lookups / Pivots / Sums
• Microsoft Navision
• SAP
• Oracle
• Dynamics
• Invoice Software – Medius
• Word & Outlook

Career Summary

Current Employer – Car Dealership

Position – Accounts Payable Manager

Dates – July 2023 – present

• Reports to the Financial Controller and manages a team of two Transactions Staff
• Works with the team across end-to-end Accounts Payable
• Works across Supplier Relationships and in particular escalated Supplier / Stock and Payment issues
• Responsible for management of Cash Flow Reports which feeds into Payment Runs – currently make Payments to circa £1m per week in Sterling, Euros and US Dollars
• Preparation of a range of Weekly / Monthly Reports to be included in Board Pack

Previous Employer – Retail

Position – Accounts Payable Manager

Dates – 2019 – July 2023

• Managed and led a team of nine Accounts Payable Assistants and reported to the Treasury & Reporting Manager
• Held bi-weekly 121s and monitors KPIs.
• Responsible for recruitment and disciplinaries
• Managed the team through the sale of the company
• Implemented SLAs and KPIs
• Responsible for the finance operations across Credit/supplier/fuel cards, payments
• The team was divided into Travel – Expenses – Credit Control / Properties / Goods & Resale
• Each week across the month tight procedures were followed to ensure payments were made – circa 5000 invoices per month in Sterling, US Dollars, Euros and Japanese Yen – value of circa £4m per week
• On Monday reports were raised for last weekending identifying what needed to be paid and any errors which could hold up the process
• Dealt daily with Credit Card and Expenses issues – invoices, urgent payments, and travel needs
• Runs were split three ways as stated above and then across domestic, international, and same day payments
• All payments had to be processed on to the banking platforms including BACs, CHAPs, Bankline and Swift
• Daily reviewed payments and reports against forecast with the Finance Manager
• Held weekly team meetings to show reporting on GRNI/GRNC, invoice approvals and queries
• Responsible for all suppliers set up and management and relationships
• Managed the team away from manual working to more tech driven process (OCR, paperless, new credit card & expenses platform, new travel & accommodation platform)

Previous Employer – Construction Company

Position – Senior Payment Processor / Leader

Dates – June 2017 – 2019

• Report to the Payments Manager and oversaw a team of four
• Responsible for review and allocation of workload and resolved any escalated issues
• Ran Team meetings and attended 121s
• Responsible for payments across 40 Business Units for Land Acquisitions / HMRC / Same Day Transactions
• Checked previous days Payments – checking for any issues re rejected Payments
• Responsible for the review of Current Day Payment Requests ranging from £400,000 to over £25m
• Processed Payments via HSBC / RBS and Bank of Scotland and managed expectations in respect of Payments / Deadlines
• Ensured that all necessary compliance checks were completed
• Responsible for Post all Payments to system to be reconciled against main database – responsible for accurate update of current Payment Status
• Became involved with CIS when investigating areas such as nonpayment and chasing registrations

Worked across several Projects:

• Assisted the business with implementation of new working practices / new SLAs, performance monitoring techniques, system improvements & risk mitigation strategies
• Acted as Payment lead during the Business Migration Project into the SSC and remained first point of contact for many Directors and Finance partners
• Responsible for the creation of a new mailbox which processed Manual Payment requests only
• Worked to improve Reporting – Report on various Business Areas including – volume per business unit, reasons, compliance) and performance (achievement of set service level agreements) of the payments process

Previous Employer – Manufacturer

Position – Senior Accounts Payable

Dates – 2015 – June 2017

• Acted as Supervisor across Accounts Payable and Accounts Receivable – leading the Payments process.
• Identified problems and key areas where processes could be improved and monitored processes ensuring performance levels and SLA’s were maintained
• Sent remittances out electronically via SAP
• Created mailboxes for each aspect of the accounts team (incoming invoices, AR, AP Queries, Payments, Expenses)
• SAP Improvement – identifying areas where improvement can be implemented, researching, and then logging change requests within the SAP team
• Reversed multiple failed payments which involved the addition of a transaction/ABAP report within SAP
• Involved with HMRC Audit – creating detailed process documentation (Standard Operating Procedures) across the accounts team

Previous Employer – College

Position – Sales Administrator / Accounts Receivable

Dates – 2015 – June 2017

Previous Employer – Council

Position – Accounts Payable Clerk

Dates – 2007 – 2014