Accounts Payable Supervisor

Education/Qualification

• NVQ Level 2 Business Administration
• Level 2 Literacy Skills, ICT Skills, and Numeracy Skills
• 10 GCSEs achieved at grade A – C including Math’s and English

Systems used

• Microsoft Word and Excel – including Vlookups
• Oracle Cloud
• Sage
• Quickbooks
• Various In-house Systems

Career Summary

Current Employer – Pet Retailer (T/O 1.4766Billion)

Position – Accounts Payable Supervisor

Dates – June 2023 – Present

• Supervising a Team Of 4
• Responsible for Processing a High Volume of Invoices – Individually Up to 200 Weekly / As a Team Processed 350,000 Invoices Last Year
• Identifying Invoice Issues and Contacting Suppliers to Resolve any Discrepancies
• Performing Supplier Statement Reconciliations
• Reviewing Supplier Statement Reconciliations
• Matching Invoices to Purchase Orders
• Matching Invoices that Require Approval Without Purchase Orders/ Processing Credit Notes
• Investigating and Clearing Debit Balances
• Creating BACS runs (GBP/USD/EUR/Same Day)
• Create Invoices and Credits Using SAP
• Assist with Period-End Procedures
• Running and Reviewing Parked Reports
• Creating Aged Creditors Reports and Investigating Payment Issues
• Extracting Information Regarding Payments
• Creating and Submitting Payment Practices Report
• Reviewing Payment Exceptions on a Weekly Basis
• Reviewing and clearing down GRNI
• Run Monthly General Ledger Reconciliations
• Updating Master Data Information Using SAP
• Team 1-2-1s/Creating Team Objectives/ Training Team Members

Previous Employer – Online Retailer (T/O £600.9Million)

Position – Assistant Team Leader Accounts Payable

Dates – August 2021 – June 2023

• Responsible for Managing a Busy Workload – While Managing 3 Junior Team Members
• Responsible for All Accounts Payable and Purchase Ledger Tasks Across the finance department
• Created Payment Runs Ensuring Data Accuracy
• Investigated and Clears Debit Balances
• Created Invoices and Credits Daily using Oracle Cloud
• Identified and resolves Invoice Submission Issues
• Daily Contact with 3^rd Party Suppliers to Resolve Discrepancies and Maintain Relationships
• Worked Across Statement and Bank Reconciliations – Ensuring Accuracy
• Use of In-House Systems to – Match Invoices to Purchase Orders/ Matching Invoices that Require Approval Without Purchase Orders/ Processing Credit Notes
• Daily Query Management – via Internal and External Parties
• Daily running of various reports – compiling data and sorting it via VLOOKUP’s
• Creating Aged Creditors Reports and investigating payment issues
• Extracting information regarding payments, investigating Purchase Order issues, creating one time supplier payments, creating influencer payment reports, assisting with month and year end preparations, creating cashflow forecasting reports
• Training of Junior Team Members

Previous Employer – Supplier of utility design, engineering, construction, installation and technical services (T/O £60.7Million)

Position – Invoicing Administrator

Dates – March 2019 – August 2021

• Based in a small Team of two and reports to the Invoicing Supervisor – works closely with all other areas of Finance
• Responsible for raising Client invoices – raises circa 300 per month ranging in value up-to £90,000 (logs / investigates any variations)
• Worked heavily on Excel as all Invoices are raised on here before being transferred to Sage
• Produced month end figures using Sage and Excel – downloads a range of reports for Management
• Managed Customer Account reconciliations – reconciles all money paid and that all work has been invoiced correctly
• Accountable for data tracking using excel – reviews all jobs at month end for Invoicing purposes
• Responsible for filing and creating job packs – showing a high attention to detail
• Input statements onto the system and follows up any that are missing
• Assist with claiming asset values from DNO
• Issue statements to Clients via email / post – sends copies where necessary
• Input timesheets onto the System – investigates / resolved any anomalies
• Assist with any other general administrative duties within the office

Previous Employer – Skilled Nursing

Position – Administrator (Temporary maternity cover)

Dates – October 2018 – March 2019

Previous Employer – Organisation

Position – Key Account Manager

Dates – May 2017 – October 2018