
Accounts Payable Supervisor
About Candidate
Education/Qualification
- NVQ Level 2 Business Administration
- Level 2 Literacy Skills, ICT Skills, and Numeracy Skills
- 10 GCSEs achieved at grade A – C including Math’s and English
Systems used
- Microsoft Word and Excel – including Vlookups
- Oracle Cloud
- Sage
- Quickbooks
- Various In-house Systems
Career Summary
Current Employer – Pet Retailer (T/O 1.4766Billion)
Position – Accounts Payable Supervisor
Dates – June 2023 – Present
- Supervising a Team Of 4
- Responsible for Processing a High Volume of Invoices – Individually Up to 200 Weekly / As a Team Processed 350,000 Invoices Last Year
- Identifying Invoice Issues and Contacting Suppliers to Resolve any Discrepancies
- Performing Supplier Statement Reconciliations
- Reviewing Supplier Statement Reconciliations
- Matching Invoices to Purchase Orders
- Matching Invoices that Require Approval Without Purchase Orders/ Processing Credit Notes
- Investigating and Clearing Debit Balances
- Creating BACS runs (GBP/USD/EUR/Same Day)
- Create Invoices and Credits Using SAP
- Assist with Period-End Procedures
- Running and Reviewing Parked Reports
- Creating Aged Creditors Reports and Investigating Payment Issues
- Extracting Information Regarding Payments
- Creating and Submitting Payment Practices Report
- Reviewing Payment Exceptions on a Weekly Basis
- Reviewing and clearing down GRNI
- Run Monthly General Ledger Reconciliations
- Updating Master Data Information Using SAP
- Team 1-2-1s/Creating Team Objectives/ Training Team Members
Previous Employer – Online Retailer (T/O £600.9Million)
Position – Assistant Team Leader Accounts Payable
Dates – August 2021 – June 2023
- Responsible for Managing a Busy Workload – While Managing 3 Junior Team Members
- Responsible for All Accounts Payable and Purchase Ledger Tasks Across the finance department
- Created Payment Runs Ensuring Data Accuracy
- Investigated and Clears Debit Balances
- Created Invoices and Credits Daily using Oracle Cloud
- Identified and resolves Invoice Submission Issues
- Daily Contact with 3rd Party Suppliers to Resolve Discrepancies and Maintain Relationships
- Worked Across Statement and Bank Reconciliations – Ensuring Accuracy
- Use of In-House Systems to – Match Invoices to Purchase Orders/ Matching Invoices that Require Approval Without Purchase Orders/ Processing Credit Notes
- Daily Query Management – via Internal and External Parties
- Daily running of various reports – compiling data and sorting it via VLOOKUP’s
- Creating Aged Creditors Reports and investigating payment issues
- Extracting information regarding payments, investigating Purchase Order issues, creating one time supplier payments, creating influencer payment reports, assisting with month and year end preparations, creating cashflow forecasting reports
- Training of Junior Team Members
Previous Employer – Supplier of utility design, engineering, construction, installation and technical services (T/O £60.7Million)
Position – Invoicing Administrator
Dates – March 2019 – August 2021
- Based in a small Team of two and reports to the Invoicing Supervisor – works closely with all other areas of Finance
- Responsible for raising Client invoices – raises circa 300 per month ranging in value up-to £90,000 (logs / investigates any variations)
- Worked heavily on Excel as all Invoices are raised on here before being transferred to Sage
- Produced month end figures using Sage and Excel – downloads a range of reports for Management
- Managed Customer Account reconciliations – reconciles all money paid and that all work has been invoiced correctly
- Accountable for data tracking using excel – reviews all jobs at month end for Invoicing purposes
- Responsible for filing and creating job packs – showing a high attention to detail
- Input statements onto the system and follows up any that are missing
- Assist with claiming asset values from DNO
- Issue statements to Clients via email / post – sends copies where necessary
- Input timesheets onto the System – investigates / resolved any anomalies
- Assist with any other general administrative duties within the office
Previous Employer – Skilled Nursing
Position – Administrator (Temporary maternity cover)
Dates – October 2018 – March 2019
Previous Employer – Organisation
Position – Key Account Manager
Dates – May 2017 – October 2018