Accounts Payable Team Leader

Education/Qualification

• 2020 IE Business School – Masters Degree in Project Management
• 2017 University of Almeria Skills and Abilities

Systems used

• Microsoft Word and Excel
• Sage
• Jira
• Slack
• Trello
• ERP Systems
• Concur
• QuickBooks
• Agile
• Kanban
• Expensify
• Infor
• Rootstock
• Proman
• Visio

Career Summary

Current Employer – Dentist

Position – PTP Manager

Dates – February 2024 – July 2025

• Oversee the management of all end-to-end processes related to transactional processing for purchase ledger and employee expenses
• Ensure all payments are processed accurately, on time, and in accordance with procedures
• Review and monitor team KPIs, analysis, and reporting to identify potential issues; take proactive actions to resolve and mitigate risks
• Update and issue relevant PTP policies, raising issues and recommending changes as appropriate
• Responsible for providing the SECR report for statutory accounts and submitting Payment Practice Reports to Companies House
• Line management of two PTP Supervisors and 16 Purchase Ledger Clerks, covering PTP, Labs, Utilities, and Proactis Support
• Support Supervisors with ad-hoc team management responsibilities, offering guidance on absence management, performance, training, and development.
• Ensure PTP guidance is clearly understood and consistently applied across all areas
• Develop and maintain strong relationships with key internal and external stakeholders
• Ensure all team processes are fully documented, including step-by-step user guides for key procedures
• Guarantee compliance with the {my}dentist Ordering Policy across all business areas
• Maintain and adapt processes and reporting to meet business needs, while aligning with overall strategy through the Phoenix programme
• Ensure compliance with {my}dentist policies, accounting standards, and statutory legislation
• KPIs and reporting monitored and maintained within appropriate levels
• Payments processed accurately and in line with finance schedule
• PTP reporting delivered accurately and on time
• Policies established and adhered to
• Absence and performance management documented as appropriate

Previous Employer – British Retail Group

Position – Accounts Payable Lead

Dates – October 2023 – February 2024

• Carrying out monthly 1-2-1’s with 6 Team AP Specialist and 2 AAT apprenticeship, ensuring support, coaching and development is provided
• Regular daily meetings with AP Specialist and weekly meetings with Head of Payment, updates planning and discussion session
• Driving Accounts Payable Specialists targets, including reduction of debit balances and unallocated payments
• Regular review of all Direct Debit accounts to ensure prompt action to minimize levels of debit balances
• Communicating and liaising with suppliers to resolve any escalations as required. Ensure a path for escalations is implemented
• Takes responsibility and ownership of the day-to-day actions of the Accounts Payable Area
• Work in cooperation with other departments who can provide information, assistance, and support
• Trade payable balance sheet reconciliation. · Reviewing monthly statement reconciliations
• Support the delivery of continuous improvement of Accounts Payable: – including new Systems (SAP AP1 (Fiori4) / SAP PDM) / processes / training new starters/upskilling
• Support the Accounts Payable team with internal audit, external audit, and internal control queries
• Ensure up to date knowledge of Germany tax and other regulatory requirements related to suppliers invoices, performing audit checks and reviews on a regular basis to ensure compliance by AP colleagues
• Create and monitor a system of controls, procedures, and forms for the recordation of fixed assets
• Ensure the timely and accurate processing of invoices/credits received including, coding and posting of invoices
• Ensure that non purchase and purchase order invoices obtain the necessary level of authorization
• Ensure accurate Supplier statement reconciliations, GRNI ageing, Debit balances, KPI, On hold invoice reporting, Cash flow forecasting, Inter company, AP sub ledger, prepayment reconciliations, Manual payment trackers and Highest 1st time failures are all actioned by deadlines
• Weekly Payment runs (ING, Barclays) for different currencies (GBP, EUR) are accurate and on time
• Review suppliers and approvals for new suppliers

Previous Employer – Customer Connections Consultancy

Position – Accounts Payable Manager 

Dates – May 2023 – September 2023

• Monitor and analyse reporting on various KPI’s including invoice queries, escalation issues, amendments on suppliers, liaising with the finance and operations leads and processing all month end reporting including the balance sheet and KPI reporting
• Adhere to 3 way matching process, working with the other business departments to ensure accurate Purchase Order details and processes are maintained
• Ensure all invoices are posted to the correct department, nominal and/or statutory company
• Review aged creditors on a regular basis to ensure suppliers are paid appropriately
• Manage monthly supplier payment runs and any ad-hoc payments to ensure suppliers are paid correctly
• Managing a team of three: accounts payable assistant, finance assistant and cash management assistant. Offering assistance, mentorship, and educational opportunities to the team
• Reconcile supplier statements, investigate and solve any variances and deal Page 3 with miscellaneous supplier queries by phone or e-mail to ensure ledger records are accurate
• Manage the setup of new supplier accounts to ensure we are compliant with supplier data
• Review bank transactions and manage payments processes to ensure payments are made to the correct supplier’s bank account. The payments are processed by credit card, Bacs (HSBC), PayPal in different currencies (GBP,USD,CAD,EUR,SGD,AUD)
• Assess existing processes and suggest improvements where relevant to ensure the system continues to meet the operational needs of the business (Dynamics 365,NAV, Excel:Macros/Vlookup/Pivot Tables). 

Previous Employer – British Aerospace Manufacturer (Various roles from January 2021 – May 2023)

Position – Accounts Payable Lead

Dates – November 2021 – May 2023

• Help clients to design, document and implement strong business processes around the software (Infor/Rootstock)
• Build reports and dashboards for clients using the in-built BI tools (Trello/Slack)
• Management of the purchase ledger to cover all activities, include processing invoices, credit notes and preparing payments
• Manage key interactions with clients, including leading key meetings and training sessions · Supplier statement reconciliations (Bacs and credit cards payments)
• Reconciliation of the creditors control account and preparation of monthly balance sheet reconciliations
• Employee expenses payment preparation (Expensify)
• Pay international payment (GBP, EUR, USD) with different banks (Wise, Coutts, Barclays)
• Adherence to the internal control environment, financial process and controls
• Support the implementation and roll out of new systems
• Identify and implement process improvements across the Purchase to Pay cycle
• Assist in solving employees’ problems on AP and utilize payment flow
• Deliver AP education to internal and external customers
• Proactive lead in month end processes
• Providing information to external auditors and tax advisors where necessary
• Implementing and documenting policies and procedures
• Managing a team of two accounts payable

Position – Accounts Payable

Dates –January 2021 – November 2021

• Management of the purchase ledger to cover all activities, include process invoices, credit notes and prepare payments
• Manage and build strong internal/external relationships
• Supplier statement reconciliations
• Reconciliation of the creditors control account and preparation of monthly balance sheet reconciliations
• Ensure correct set up of suppliers on the ERP system
• Employee expenses payment preparation
• Adherence to the internal control environment, financial process & controls

Previous Employer – Home Service

Position – Assistant Accountant

Dates – July 2020 – January 2021

• Prepare financial documents such as invoices, bills, and accounts payable and receivable. Complete purchase orders
• Complete financial reports on a regular basis and provide information to the finance team
• Enter financial information into the ERP (Proman/Sage)
• Verify balances in account books and rectify discrepancies
• Managing day-to-day transactions
• Post daily receipts
• Report on debtors and creditors
• Handle accruals and prepayments
• Sort financial documents and post them to the proper accounts
• Reconciliation payments received in the bank at the end of the month

Previous Employer – Travel Management Company

Position – Assistant Accountant

Dates – February 2019 – February 2020

• Reconcile a high volume of invoices and processing refunds (TravelPerk)
• Assist sales ledger reconciles credit card payments and statements
• Preparation end of monthly management accounts
• BACS payments, process direct debits, petty cash and setting up new accounts
• Help with general admin duties

Previous Employer – Former Irish Producer

Position – Credit Controller

Dates – November 2018 – February 2019

• Reconcile a high volume of invoices and processing refunds (TravelPerk)
• Assist sales ledger reconciles credit card payments and statements
• Preparation end of monthly management accounts
• BACS payments, process direct debits, petty cash and setting up new accounts
• Help with general admin duties

Previous Employer – University

Position – General Assistant

Dates – March 20174 – November 2018

• Provide first class customer service assisting Cashers and training new workers
• Manage delivery orders and payments
• Control the stock
• Supplies as required
• Assist with marketing products