Head of Finance
About Candidate
Education/Qualification
- 2013 CIMA, ACMA, CGMA
- 4 A Levels – Accounting, Business Studies, Law and General Studies
- 9 GCSEs Achieved, including Mathematics and English
Systems used
- Microsoft Word and Excel / Xero / Sage 50, 500 and 100 / Sage 50 Payroll
- QuickBooks / GDMS / Unity / Bespoke Softwares
Career Summary
Current Employer – Legal Job Seekers
Position – Head of Finance
Dates – March 2024 – Present
- Produce monthly management accounts including all inter-company recharges as well as month-end journals on Xero software
- Quarterly and monthly VAT returns for all five businesses owned by the companies Director
- Oversee and develop the Accounts Assistant including weekly debtors’ meetings, reconciliation of the company credit cards on Xero, weekly supplier payment runs and weekly temporary staff payroll
- Monthly payroll to send to an outsource provider including bonus calculations, salary sacrifice pension scheme. Generating P11d’s internally
- Reconciliation and management of invoice discounting facility including set up of new currency ledgers
- Completing year-ends and liaising with external auditors
- Management of cash treasury within the group company accounts including the production of a daily cashflow model and updating the three-year model
- End of month reporting for management using a complex “ticks on board” model for future revenue calculations (separate to Xero software reporting)
Previous Employer – Laboratory Equipment Supplier
Position – Finance Manager
Dates – October 2023 – March 2024
- Produced monthly management accounts, including bank reconciliation, accruals and prepayments and balance sheet reconciliations
- Quarterly VAT return
- Monthly payroll processing including pension uploads and PAYE payments
- Liaised with auditors regarding the year-end
- Maintained holiday records on Sage HR software
- Renewed of health insurance scheme, life insurance, company insurance policies
- Updated fixed asset register including new vehicle purchases and maintaining vehicle insurance details on MID portal
- Oversaw two accounts assistants (Accounts Payable and Accounts Receivable Assistants)
- Coordinated own training plan involving working in different departments, i.e. Service, Production, Operations
Previous Employer – Civil Engineering Compnay
Position – Finance Manager
Dates – September 2020 – October 2023
- Full responsibility for the Accounts Function
- Generated month end payment runs including inputting of purchase invoices, matching to PO’s and delivery notes on Xero
- Raised weekly sales invoices, credit control and debtor reporting – applied new Customer procedure to Plant Hire customers by setting up credit report monitoring
- Processed weekly PAYE and CIS payroll including pensions and journals
- Quarterly VAT return
- Daily banking reconciliations on Xero
- Monthly CIS Return and CIS Certificates raised
- Implemented new Product analysis on Xero inputting costings and setting up stock items
- Processed weekly expenses and booking of hotels for sub-contractors working away
- Created new monthly accounts pack alongside Directors
- Oversaw Assistant Finance Manager
Previous Employer – Pip Supplier
Position – Finance Manager – Part Time
Dates – July 2019 – September 2020
- Standalone Finance Manager overseeing the full finance function of the business
- Generate monthly management accounts including accruals, prepayments and balance sheet reconciliations
- Reconcile inter-company with head office in India
- Credit control duties reducing debtor days from 88 to 46 days within the year
- Input purchase invoices, allocating to PO’s and delivery notes
- Processed monthly payroll, pension and PAYE
- Monthly supplier payment runs reconciling to statements
- Processed monthly VAT returns, Intrastat and EC Sales Lists
- Worked with Operations and Sales to co-ordinate stock checks and control stock levels
- Processed year end and external audits, complete quarterly audits required for the Board meetings
- Daily banking reconciliations and cash flow calculations
- Generated yearly budget for Board Approval
Previous Employer – Radiator Supplier
Position – Finance Manager – Part Time
Dates – June 2018 – July 2019
- Full responsibility for the finance function
- Introduced a new Trade application policy for credit customers, ran training for the sales team and managed the credit control
- Brought all of the finance function in-house from external accountants
- Produce a weekly cash flow forecast
- Introduced new working policies which have resulted in price discrepancies being found from suppliers
- Complete month end payment runs, input purchase invoices and credit card expenses
- Attended weekly managers meetings, including chairing and minute writing
- First person outside of the family to have full access to the bank
- Updated finance functions on the bespoke software and integrating to Sage 50
- Participation in the stock check, instrumental in finding stock errors and changed the way stock was reported
- Raised purchase orders, set up new stock items and reconcile to purchase invoices on bespoke software
- Set up Castrads North America Inc on Sage 50, reconciling inter-company recharges whilst the business was being established
Previous Employer – Plastic Fabrication Company
Position – Financial Controller – Part Time
Dates – February 2014 – June 2018
- Full responsibility for the business finances and account’s function
- Prepared monthly management accounts and balance sheet reconciliations including year end
- Processed a weekly and monthly payroll using Sage 50 – including organising the Auto enrolment
- Input all purchase invoices, reconciling to goods received notes and statements
- Prepared a monthly payment run for suppliers
- Completed and updating a daily cash flow due to restrictions on the daily spend limit
- Daily bank reconciliations including managing the invoicing discounting facility reviewing credit limits
- Responsible for the credit control procedure, reducing the debtor turnover days
- Submitted quarterly VAT returns and monthly EC sales lists
- Managed all inter-company recharges
- Liaised with External accountant and auditors
- Responsible for setting up Outer Space Storage on QuickBooks system, obtaining VAT number and implementing new systems for the business
- Worked closely with the two Directors of the businesses and produce any ad hoc reporting including due diligence work in preparation for the sale of the business.
- Forecast and budgeting pack
Previous Employer – Pharmaceutical Company
Position – Company Accountant
Dates – June 2008- February 2014
- Headhunted by owners of Hubron International Ltd to re-join the business due to new acquisitions by the Group
- Responsible for setting up JM Loveridge onto Sage 500 this involved entering opening balances from year end accounts and producing monthly management accounts pack for the Board. This entailed setting up a general ledger and updating 6 months of transactions from manual spread sheets to Sage
- Completed monthly management accounts packs
- Updated foreign exchange rates on Sage and FX forward purchasing of Euros and USD for supplier payments
- Oversaw the Finance department of 4 members of staff
- The Group purchased another company where I was instrumental in working with other departments to bring the Finance functions in-house and consolidated the accounts pack
- Produced budget packs for group companies
- Completed quarterly BSI audits for Hubron International Ltd
- Complete weekly cash flow forecasts
- Participate in monthly management meetings at the site in Wirral
- Oversaw the quarterly stock takes at both companies
- Produced business plans for new investment appraisals
- Oversaw and managed the credit control, this involved updating payment terms on Sage
- Reconcile inter-company accounts and recharge out necessary expenses to the Group
Previous Employer – Vehicle Supplier
Position – Company Accountant
Dates – May 2006- June 2008
- Assisted with the production of month-end and year-end accounts and statutory reporting, journal entries including accruals and prepayments
- Participated in weekly site forecasting and annual planning, preparing profitability reports weekly
- Managed and supervised the Accounts Assistant, Credit Controller and Reception
- Maintained company balance sheet ensuring control of all aspects through full reconciliations
- Submitted VAT returns as required
- Prepared payroll information including the reconciliation of commission and bonus payments, ensuring that payments are made on time
- Processed direct debits and credits daily, completing bank reconciliation daily
- Prepared weekly aged debtors report, and investigate any unallocated cash and outstanding debts with Credit Controller
- Controlled of cashbook and petty cash postings. Management of unallocated payments and reconciliation of payments cashbook. Safeguard of Company chequebook and petty cash, signature on the company bank account
- Oversaw and reconciled quarterly Parts stock check, involving two off-site Prep centres
- Awarded “Starperformer of the Year 2007” for the Manchester site
Previous Employer – Plastic Fabrication
Position – Accounts Assistant
Dates – May 2003 – May 2006
- Coding up and posting of invoices onto Sage, generating monthly payment runs and remittances, journaling of cheque books and bank statements and daily sales invoicing. Hubron Ltd went into Administration in 2005; worked through the Administration and continued to work for the new company.
- Continued to complete my old duties but I was able to review and update all procedures which resulted in a more efficient way of working
- Full responsibility of the invoicing discounting facilities for both companies, involving monthly reconciliations in both sterling and currency. One to one relationship with the Invoice Discounting Auditors
- Completion of the VAT returns, Intrastat and EC Sales Listings
- Reconcile the petty and foreign Cash floats
- Controlled the company corporate card, ensuring deadlines were met by Managers for the return of expenses
- Assisted the Accountant in processing month and year end accounts, processing journal provisions
- To gain a better understanding of the business and help with my studies, joined other departments such as Sales and Purchasing, whilst working within these departments, was instrumental in implementing changes such as printing exchange rates on purchase orders which helped accounts when buying and selling currency
Previous Employer – Rubber Products Supplier
Position – Trainee Accountant
Dates – May 2003 – May 2006
- Post daily banking transactions, responsible for the bank reconciliation
- Prepared balance sheet control accounts
- Reconciled Supplier statements, posting of purchase invoices onto Sage and processed of cheque payments
- Processed accounting journals, cashbook, wages and salaries
Previous Employer – Department Store
Position – Sales Assistant
Dates – 1999 – 2001
- Part time job whilst studying for A-Levels. Duties included serving customers, pricing orders
