Payroll

Education/Qualification

• Ongoing          University of Roehampton – MSc Global Business Management
• Ongoing          Bradstone Allington – Accounting Programme
• Ongoing          CIPP International Payroll
• Association of Chartered Certified Accountants (ACCA) – Part Qualified
• The certificate of computer skills (ECDL)

• 2022    University of Roehampton – BSc Business Management
• 2009    University of Technology in Rzeszow – MSc Administration and Public Economy
• 2007    University of Technology in Rzeszow – BSc MSc Management and Marketing
• 2004    Economic High School – Managing a small business

Systems used

• Microsoft Word and Excel
• Sage 50

Key skills

• Languages: Polish (Mother Tongue), Russian and French

Career Summary

Current Employer – Accountants – £1.1m T/O

Position – Payroll Manager

Dates – November 2023 – Present

• Managing a team of 4 professionals to ensure accurate completion of weekly, 4-weekly, monthly, and payrolls in accordance with client schedules
• Maintaining positive client relations, requesting payroll schedules, transmitting payroll reports, advising on necessary payments (PAYE/NI, pension etc), and addressing all inquiries
• Maintaining payroll information by designing systems; directing the collection, calculation, and entering of data
• Maintaining regular communication with company Clients and Clients Mangers to ensure timely receipt of all necessary payroll information
• Developing and executing ad-hoc, audit, and post-payroll reports. Compiling monthly payroll reports for finance purposes
• Ensuring accurate and timely accounting, recordkeeping and management of payroll related data and reports; performing audits, and reconciliation of payroll information
• Processing CIS monthly returns
• Manual checks and payroll adjustment if necessary
• Auto-Enrolment compliance
• Set up and attending Client meetings when required
• Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages
• Balances the payroll accounts by resolving payroll discrepancies
• Maintains payroll guidelines by writing and updating policies and procedures
• Maintaining employee confidence and protects payroll operations by keeping information confidential

Previous Employer – Manufacturing – £50m T/O

Position – Payroll Manager

Dates – May 2023 – October 2023

Responsible for managing and processing three monthly payrolls and two weekly payrolls across four of the Group’s companies.

The role also includes elements of accounts assistance

• Processed of weekly and monthly payrolls, including dealing with starters, leavers and statutory payments and deductions (Sage 50 payroll)
• Administration and processing of pension schemes including auto enrolment.
• Month-end procedures including RTI reporting
• Year-end procedures including P11d’s
• Delt with employee queries
• Liaised with outside bodies – HMRC, pension providers, auditors etc.
• Ran reports from the MFGpro system
• Collaborating with the Finance Team to prepare all payroll journal entries posted to the general ledger
• Assisted team members in reconciling the general ledger for all payroll-related entries
• Produce weekly sales reports for the company
• Analysed and distributed payroll information weekly
• Reviewed timesheet information for accuracy
• Produced weekly group summary of performance including sales, orders, payroll, and bank balances
• Supported month end processes including preparation and posting of stock, margin, and overhead related journals
• Monthly analysis of imports and exports
• Assisted stocktakes
• Assisting with any ad-hoc financial requests for data
• Ad hoc duties that may arise from time to time

Previous Employer – Advertising Agency

Position – Payroll and Pension Officer

Dates – July 2022 – May 2023

• Processed monthly payroll in a timely and accurate manner (Cascade)
• Time and attendance (Capture)
• Control holiday system and ensure records are maintained accurately and promptly
• Ensured payments are processed in line with payment dates
• Resolved attendance issues
• Controlled payment schedules for finance relating to Employees, HMRC and Pensions
• Maintained payroll reports and records required by the business
• Produced month and year end HMRC reports and file online
• Assisted HR officer in reconciliations of the payroll related balance sheet accounts for all payrolls
• Assisted Payroll Manager in developing control systems to ensure accurate information within the payroll systems
• Assisted Manager in ensuring the department complies with legislation on Tax, NI, SMP, SSP
• Maintained an accurate computerised database of employees’ personal records
• Checked and amended inaccuracies in all variable data, including overtime claims, timesheets, and expenses claims, prior to final processing
• Integrated new starters into the payroll system ensuring all relevant information is available for processing
• Calculated pay details for starters, leavers, and changes to current employee salaries
• Calculation of statutory deductions on an ad-hoc basis, such as PAYE tax, national insurance, pension deductions, sickness, and parental leave payments
• Ensured that processing deadlines are met for all payrolls, dealing promptly and courteously with queries from employees, providing advice on all payroll matters, including Conditions of Service and Payroll legislation
• Maintained an up-to-date familiarity with changes in payroll legislation
• Worked closely with the HR and Payroll team to ensure compliance with GDPR legislation is maintained

Previous Employer – British Railway Company

Position – Payroll and Pension Administrator

Dates – July 2019 – July 2022

• Processed 4-weekly payroll in a timely and accurate manner (Oracle/HMRS, PSE)
• Calculated deductions
• Provided payslips to the employees
• Paid the taxes and contributions to HMRC
• Reconciliation of pension statements
• Provided P45’s, P60’s and supporting with P11D’s process
• Managed the employees’ pension scheme, ensuring auto-enrolment is conducted correctly and pension remittances are made on time
• Delt with pension provider portal (uploading files; checking and resolving occurred errors)
• Checked if employees have been enrolled in requested pension scheme and dealing with employee queries
• Processed pensions deductions
• Managed Employees accounts – new joiners, leavers
• Delt with Employees queries – phone, email
• Issuing accounting spreadsheets and documents and preparing reports for management
• Managed monthly accounts, prepayments and accruals
• Managed payments (Running the BACs and CHAPs payments)
• General support to Payables and Receivables Supervisor and Financial Accountant
• Picked up the post and organising
• Ran reports as requested by the business

Previous Employer – Organisation

Position – Payroll Administrator

Dates – September 2019 – July 2019

• Reported into the Payroll Manager
• Worked in Payroll team of 3
• Checked and entered hour’s employees worked by c.200 employees
• Weekly payroll (Merit)
• Manual calculations, SSP, maternity
• Processed 200 expense claim forms per day
• Checked milage and fool allowance amounts are correct
• Gained approval from relevant manger
• Answered customers queries about timesheets and payslips
• Assessed with BACS payments to employees
• Set up new customers and clients
• Monitored and resolved queries
• Responsible for statutory payments (maternity, paternity, sickness etc.)

Previous Employer – Mobile Satellite Services

Position – Team Leader

Dates – June 2014 – June 2015

• Managed recruiting, and trained employees
• Developed sales strategies and setting targets
• Achieved growth and reaching sales goals by effectively managing sales team
• Monitored team performance and motivating to reach the targets.
• Maintained and developed a strong, long-lasting customer relationship
• Delt with customers queries
• Managed complains department

Previous Employer – Voluntary Disability Service

Position – Telemarketer

Dates – September 2009 – May 2014

• Acquired new customers and creating strong business relationships using various online and offline marketing strategies
• Sale of products and services
• Managed sales training
• Motivated a team and help to reach their targets
• Prepared work schedules for the team