Personal Assistant
About Candidate
Education/Qualification
- Chartered Management Institute: First Line Management Level 3
- Royton and Crompton Comprehensive School: GCSE’s 7 ranging from grades C – E
Systems used
- Microsoft Word and Excel / VLOOKUP / Pivot tables / SAP
Current Employer – Mental Health Foundation
Position – Medical Secretary (Temporary Post)
Dates – April 2024 – Present
- Working alongside 2 consultant Psychologists for the eating disorders service, reporting to the Operations Manager
- Full diary management
- Minute taking for senior leadership meetings and other MDT meetings
- Audio typing and producing letters for the consultants and teams
- Contacting patients to book appointments
- Updating on the patient recording system Paris
- Liaising with other NHS trusts and consultants regarding patient information and documentation
Previous Employer – Council
Position – Business Support Lead/PA
Dates – October 2016 – April 2024
- Working as part of a team, reporting to the Operations Lead
- Day to day line management of 10 business support officers providing full administrative duties for the Manchester Equipment and Adaptations Partnership
- Attending senior management meetings, minute taking and general PA duties
- Attending contractor framework meeting
- Processing invoices and contractor payments, arranging assessment visits, ordering of equipment, reception duties, supervisions, stationary requests, travel and room bookings, data breaches, updating various in-house systems, including Liquid Logic
- Arranging blue badge clinics
- 121s supervision, dealing with absences, attendance and sickness monitoring
- Business Support lead For Youth Justice,
- Managed 12 staff over 3 sites, providing the business support for the service, which included attending court and providing court outcomes
- Updated the Childview system
- Reception cover over the sites, administrative support across the 3 sites
- Attended high level meetings including with probation, Directors of services, police and other external agencies
- PA to the Assistant Director for Children’s Services
- Being Responsible for full diary management
- Minuted all meetings
- Arranging transport to meetings
- Gate keeping of all calls, emails, delegating to various service managers if necessary and responding to emails on behalf of the Assistant Director,
- Controlled the critical case tracker ensuring that everything was up to date for the Director
- Covered for other secretaries and the relevant senior managers including the Directors of Adults and Children’s Social Care
- Monitored very high-level meetings including for the Accountability meeting for the Chief Executive.
- Updated various IT systems including Liquid Logic, databases, trackers and SAP
Previous Employer – Council
Position – Business Support Lead/PA
Dates – February 2013 – October 2016
- Providing administrative support for the Children’s Social Care service, I worked in the court and protection teams attending and minuting meetings including strategy meetings, adoption and fostering meetings, working alongside the police at Rochdale Police Station
- Payment of fostering and adoption payments including expenses on Softbox, ordering of equipment, organising passports for looked after children, ordering birth certificates, petty cash payments and reconciliation
- Typing of documents, updating the children’s information on the Liquid logic system, dealing with incoming telephone queries
Previous Employer – Employment Support
Position – Property Services Co-Ordinator
Dates – November 2007 – February 2013
Previous Employer – Surveyor
Position – Secretary
Dates – April 2004 – November 2007
