Purchase Ledger Accounts Clerk

Education/Qualification

• 2020 Postgraduate Degree in Human Resources Management – Lodz University of Technology
• 2016 Level 2 Bookkeeping and Accounting – The Oldham College
• 2004 Masters in Rehabilitation Pedagogy –

Systems used

• Microsoft Word and Excel – Intermediate
• Sage 200 / Sage Line 50
• Xero
• Hubdoc
• Autoentry
• Kefron
• Brightpay
• In House Systems

Career Summary

Current Employer – Spring Supplier

Position – Purchase Ledger Accounts Clerk – Temporary – Via Recruitment Solutions (NW) Ltd

Dates – August 2024 – Present

• Reports to the Finance Controller
• Managing Invoicing processes and Matching against GRNs
• Coding and Checking Invoices to Purchase Control – Stock and Overhead Invoices
• Entering Invoices and Credit Notes to ERP (Epicor)
• Preparing Weekly BACS payment schedule from Epicor and producing remittances
• Setting up of new Supplier Accounts and maintaining existing account details
• Reconciling Supplier Statements, handling payment queries / payments to make
• Investigating differences between Orders / Deliveries
• Preparing Sale Invoices
• Carried out day-to-day duties accurately and efficiently (phone calls and emails)

Previous Employer – Accountancy

Position – Accounts Assistant (Maternity Cover)

Dates – February 2024 – Mid July 2024

• Reporting to Partners – working across a range of Clients from Complete and Incomplete Records

Working across a range of Finance functions for Clients including;

• Recording and validating Journal entries, activity for assigned Balance Sheet and Profit and Loss Accounts
• Day to day Bookkeeping – using Xero, Sage, Auto entry  and Hubdoc
• Prepares and submits a range of complex Ledger Reconciliations – to Client’s deadlines
• Preparation of Bank Reconciliations / update on Cash Position
• Preparing VAT returns and CIS Returns
• Payroll duties (Brightpay)and number of ad hoc duties – including deductions etc.
• Year End – prepared for YE Close – prepare and reconcile Financial Statements to reflect the accurate Financial position of the Business
• Works to gather Data and assists with preparation of YE Tax Schedules

Previous Employer – Wholesaler

Position – Purchase Ledger Clerk

Dates – March 2022 – January 2024

• Reports to the Head of Finance works in a sole Purchase Ledger role and as part of a small team
• Responsible Invoicing processes and matching against GRN’s / Stock Invoices
• Responsible for Coding and Checking Invoices to Purchase Control / Orders
• Entering Invoices and Credit Notes to Dynamics Nav
• Responsible for Posting Payments and Allocation to Invoices
• Query Management and Resolution – working Internally and Externally across Price and Stock corrections
• Working to Set up of new Supplier Accounts and maintaining existing Account details
• Assisting the Finance Manager with any reports relating to the Purchase Ledger
• Preparing Month End Accruals – liaises across Departments
• Assisting with Month End close across Purchase Ledger
• Acts as first point of contact for Customer and Suppliers
• Requesting and completing Statement Reconciliations – on-going

Previous Employer – Commercial

Position – Accounts Payable Clerk (Contract)

Dates – August 2021 – January 2022

• Reported to the AP Manager – worked as part of a large AP function – worked end to end from PO to Payment
• Daily worked to Match / Batch and Code Invoices – gain approval for Payment in line with Account Agreed Payment terms
• Responsible for Posting Direct Debits and Posting Expenses to the General Ledger
• Worked to build and maintain strong Internal and External relationships
• Responsible for Statement Reconciliations for Key Suppliers – Reconciled to Credit Ledgers
• Investigated and resolved complex Query’s and undertaking regular Supplier Statement Reconciliations

Previous Employer – E-commerce Retail

Position – PTP Associate (International Team)

Dates – May 2021 – August 2021

• Reported to a PTP – Team Leader – worked across UK / Swedish and German Supplier Invoices (Overhead and Stock Invoices)
• Managed a portfolio of Supplier Accounts to agreed Supplier – SLA’s – liaised with THG internal Stakeholders – built and maintained strong Relationships
• Managed CD validations and exceptions via online portal (Tabernus)
• Managed 3-way Match processes using relevant Databases and Accounting system (Sage X3)
• Research and resolved Invoice discrepancies – worked Internally and Externally
• Requested missing Supplier Documents – accurate System Update
• Resolved Supplier Payment disputes/ Short Payments – ensured correct Allocation of Payments
• Attended divisional Finance and internal Stakeholder Weekly meetings

Previous Employer – Pharmaceutical Company

Position – Foreign Markets Department Assistant

Dates – February 2020 – December 2020

Previous Employer – Educational Supply Shop

Position – Various Roles

Dates – April 2013 – September 2019

May 2016 – September 2019 Purchase Ledger Clerk

• Reported to the Purchase Ledger Manager – worked as part of a team across end-to-end Purchase Ledger – up to and including Month End
• Match / Batch and Code Invoices against GRN’s and Purchase Control
• Entered Invoices and Credit Notes to financial software system (Sage 200)
• Price corrections
• Prepared BACS payment schedule from Sage 200
• Reconciled Supplier Statements – prepared for Month End
• Prepared Month End Accruals and cooperation with other Departments
• Order and Query Management and Reconciliation of Variances
• Served Customers in a friendly, efficient manner following outlined steps of service
• Carried out day-to-day duties accurately and efficiently

April 2013 – April 2016 Quality Control Specialist / Warehouse Operative

• Checking orders
• Printing address labels
• Performing quality checks of warehoused goods, moving goods around the warehouse
• Dealing with all queries related to warehouse operations
• Cooperation with the warehouse and the accounting department

Previous Employer – Finance

Position – Product Development Tester

Dates – May 2010 – February 2013