Purchase Ledger Accounts Clerk
About Candidate
Education/Qualification
- 2020 Postgraduate Degree in Human Resources Management – Lodz University of Technology
- 2016 Level 2 Bookkeeping and Accounting – The Oldham College
- 2004 Masters in Rehabilitation Pedagogy –
Systems used
- Microsoft Word and Excel – Intermediate
- Sage 200 / Sage Line 50
- Xero
- Hubdoc
- Autoentry
- Kefron
- Brightpay
- In House Systems
Career Summary
Current Employer – Spring Supplier
Position – Purchase Ledger Accounts Clerk – Temporary – Via Recruitment Solutions (NW) Ltd
Dates – August 2024 – Present
- Reports to the Finance Controller
- Managing Invoicing processes and Matching against GRNs
- Coding and Checking Invoices to Purchase Control – Stock and Overhead Invoices
- Entering Invoices and Credit Notes to ERP (Epicor)
- Preparing Weekly BACS payment schedule from Epicor and producing remittances
- Setting up of new Supplier Accounts and maintaining existing account details
- Reconciling Supplier Statements, handling payment queries / payments to make
- Investigating differences between Orders / Deliveries
- Preparing Sale Invoices
- Carried out day-to-day duties accurately and efficiently (phone calls and emails)
Previous Employer – Accountancy
Position – Accounts Assistant (Maternity Cover)
Dates – February 2024 – Mid July 2024
- Reporting to Partners – working across a range of Clients from Complete and Incomplete Records
Working across a range of Finance functions for Clients including;
- Recording and validating Journal entries, activity for assigned Balance Sheet and Profit and Loss Accounts
- Day to day Bookkeeping – using Xero, Sage, Auto entry and Hubdoc
- Prepares and submits a range of complex Ledger Reconciliations – to Client’s deadlines
- Preparation of Bank Reconciliations / update on Cash Position
- Preparing VAT returns and CIS Returns
- Payroll duties (Brightpay)and number of ad hoc duties – including deductions etc.
- Year End – prepared for YE Close – prepare and reconcile Financial Statements to reflect the accurate Financial position of the Business
- Works to gather Data and assists with preparation of YE Tax Schedules
Previous Employer – Wholesaler
Position – Purchase Ledger Clerk
Dates – March 2022 – January 2024
- Reports to the Head of Finance works in a sole Purchase Ledger role and as part of a small team
- Responsible Invoicing processes and matching against GRN’s / Stock Invoices
- Responsible for Coding and Checking Invoices to Purchase Control / Orders
- Entering Invoices and Credit Notes to Dynamics Nav
- Responsible for Posting Payments and Allocation to Invoices
- Query Management and Resolution – working Internally and Externally across Price and Stock corrections
- Working to Set up of new Supplier Accounts and maintaining existing Account details
- Assisting the Finance Manager with any reports relating to the Purchase Ledger
- Preparing Month End Accruals – liaises across Departments
- Assisting with Month End close across Purchase Ledger
- Acts as first point of contact for Customer and Suppliers
- Requesting and completing Statement Reconciliations – on-going
Previous Employer – Commercial
Position – Accounts Payable Clerk (Contract)
Dates – August 2021 – January 2022
- Reported to the AP Manager – worked as part of a large AP function – worked end to end from PO to Payment
- Daily worked to Match / Batch and Code Invoices – gain approval for Payment in line with Account Agreed Payment terms
- Responsible for Posting Direct Debits and Posting Expenses to the General Ledger
- Worked to build and maintain strong Internal and External relationships
- Responsible for Statement Reconciliations for Key Suppliers – Reconciled to Credit Ledgers
- Investigated and resolved complex Query’s and undertaking regular Supplier Statement Reconciliations
Previous Employer – E-commerce Retail
Position – PTP Associate (International Team)
Dates – May 2021 – August 2021
- Reported to a PTP – Team Leader – worked across UK / Swedish and German Supplier Invoices (Overhead and Stock Invoices)
- Managed a portfolio of Supplier Accounts to agreed Supplier – SLA’s – liaised with THG internal Stakeholders – built and maintained strong Relationships
- Managed CD validations and exceptions via online portal (Tabernus)
- Managed 3-way Match processes using relevant Databases and Accounting system (Sage X3)
- Research and resolved Invoice discrepancies – worked Internally and Externally
- Requested missing Supplier Documents – accurate System Update
- Resolved Supplier Payment disputes/ Short Payments – ensured correct Allocation of Payments
- Attended divisional Finance and internal Stakeholder Weekly meetings
Previous Employer – Pharmaceutical Company
Position – Foreign Markets Department Assistant
Dates – February 2020 – December 2020
Previous Employer – Educational Supply Shop
Position – Various Roles
Dates – April 2013 – September 2019
May 2016 – September 2019 Purchase Ledger Clerk
- Reported to the Purchase Ledger Manager – worked as part of a team across end-to-end Purchase Ledger – up to and including Month End
- Match / Batch and Code Invoices against GRN’s and Purchase Control
- Entered Invoices and Credit Notes to financial software system (Sage 200)
- Price corrections
- Prepared BACS payment schedule from Sage 200
- Reconciled Supplier Statements – prepared for Month End
- Prepared Month End Accruals and cooperation with other Departments
- Order and Query Management and Reconciliation of Variances
- Served Customers in a friendly, efficient manner following outlined steps of service
- Carried out day-to-day duties accurately and efficiently
April 2013 – April 2016 Quality Control Specialist / Warehouse Operative
- Checking orders
- Printing address labels
- Performing quality checks of warehoused goods, moving goods around the warehouse
- Dealing with all queries related to warehouse operations
- Cooperation with the warehouse and the accounting department
Previous Employer – Finance
Position – Product Development Tester
Dates – May 2010 – February 2013