Purchase Ledger Clerk
About Candidate
Education/Qualification
- 2023 AAT Level 4
- 2013 -2017 Trafford College
- 2015 IAB Level 3 Certificate in Payroll
- 2015 AAT Level 3 Certificate in Accounting
- 2014 Pearson BTEC Level 2 Award in Employability Skills
- 2014 AAT Level 2 Certificate in Accounting
- 2014 IAB Level 2 Certificate in Payroll
- 2013 Barlow Hall Primary School – 10 GCSEs Achieved, including Mathematics and English
Systems used
- Microsoft Word and Excel
- VLookUps
- Compass
- OpenHousing
- OpenAccounts
Career Summary
Current Employer – Property Services
Position – Various Roles
Dates – August 2018- Present
Position – AP Assistant
Dates – September 2023 – Present
- Processing of invoices and credits in a timely and accurate manner ready for weekly BACS runs
- Reconciled supplier statements and feeding back with findings
- Resolving general AP related queries coming in such as non-payment of invoices and allocation of historic payments made
- Used Excel to perform V-Lookups for statement reconciliations and create Pivot Tables for information to be displayed and communicated clearly and concisely to colleagues
- Skills obtained and developed: communication, teamwork, organisation
Position – Senior AP Assistant
Dates – April 2023 – September 2023
- Prioritisation of accounts on stop and legal payments in relation to those at risk, with an understanding of the implications for the different vendors and its customers
- Supported the Junior Team Leaders/Senior Team Leaders with any additional duties and reports and taking ownership of tasks allocated
- Liaised with suppliers to negotiate with them to bring accounts off of stop
- Liaised with internal colleagues in relation to queries and support them in resolving disputes with suppliers
- Skills obtained and developed: communication, teamwork, prioritisation
Position – AP Assistant
Dates – July 2019 – April 2023
- Processed of invoices and credits in a timely and accurate manner ready for weekly BACS runs
- Reconciled supplier statements and feeding back with findings
- Resolved general AP related queries coming in such as non-payment of invoices and allocation of historic payments made
- Used Excel to perform V-Lookups for statement reconciliations and create Pivot Tables for information to be displayed and communicated clearly and concisely to colleagues
- Skills obtained and developed: communication, teamwork, organisation
Position – AP Payments
Dates – January 2019 – July 2019
- Internal promotion within the company due to restructuring
- Prepared, processed and posted journal entries to ledger to be picked up on weekly BACS run
- Helped with other AP related tasks such as processing CHAPS payments, batch posting purchase invoices and credit notes and preparing payment runs for single and multi-bank account suppliers
- Used Excel to extract information from NAV and then prepared data filters and V-lookups to help with reconciling supplier accounts with ours
- Skills obtained and developed: communication, time management, delegation
Position – Supplier Service Advisor
Dates – August 2018 – January 2019
- Advise with helping suppliers with invoice and purchase order queries such as submitting an invoice to us via Tradeshift (e-invoicing portal ) or advising on a payment date for an invoice. This is done either through an email or on the phone
- Used Microsoft Dynamics NAV to look up and view purchase orders, invoices with or without a valid purchase order number, manually code invoices awaiting to be posted to the ledger and send remittance advices to suppliers
- Used Excel spreadsheets to look up information for suppliers via data filters
- Completed admin tasks such as allocating emails to cases and passing messages to people via Compass, which is a case management system
- Liaised with internal colleagues on how best to resolve an issue a supplier was having
- Skills obtained and developed: managing own workload, communication, time management, speaking to people
Previous Employer – Housing Association
Position – Finance Officer
Dates – May 2018 – June 2018
- Temporary assignment for a few weeks clearing an invoice backlog
- Printed and processed supplier invoices and credit notes on Docuware and Excel coming through the payables inbox
- Reconciled payments up to a certain date so they could be added into previous years accounts as an accrual
- Used data filters and pivot tables to organise and present Excel data
- Statement reconciliations with data on Open Accounts
- Skills obtained and developed: managing own workload, time management, working to deadlines, communication
Previous Employer – Housing Association
Position – Purchase Ledger Clerk
Dates – March 2018
- Logged and Processed invoice batches on OpenAccounts
- Scanned invoices and sending them to a server via Documotive
- Looked up and processed invoices using Purchase to Pay (P2P) and Stock Right Now
- Skills obtained and developed: teamwork, delegation, working to deadlines, communication
Previous Employer – Housing Association
Position – Finance Apprentice
Dates – January 2017 – January 2018
- Worked with the Finance department once a week to get a real understanding of how Accounting looks
- Reconciled purchase card statements, processed rent receipts into the housing management system (OpenHousing) and also in the finance system (OpenAccounts), completed cash book journals and undertaken other spreadsheet-based reconciliations onto a control sheet
- Had a look at what other people do and how everything ties into the daily running of the department along with the production of the month end and year end accounts
- Skills obtained and developed: communication, working to deadlines, team working
Previous Employer – Chartered Accountants
Position –
Dates – June 2013 – July 2013
- Utilised electronic accounting systems such as the Cashflow Manager software
- Undertook different tasks such as bank reconciliations and quarterly VAT returns
- Skills obtained and developed: team work, mentoring, communication and working to deadlines
Previous Employer – Development Platform with Management Features
Position – Enrichment Week
Dates – February 2016
- Worked in groups to analyse charities’ paperwork and drew up income statements and balance sheets from this
- Skills obtained and developed: team work, decision making, delegation