Purchase Ledger Clerk

£25000 / year

About Candidate

Education/Qualification

  • 2003 ACCA Part Qualified
  • 2002 AAT Level 4
  • 2000 Key Skills Level 3
  • 1999 Computerised Bookkeeping and Payroll
  • 1984 O Levels achieved in Maths and English

Systems used

  • Microsoft Word and Excel
  • Sage 50
  • SAP

Career Summary

Current Employer – Supplier

Position – Purchase Ledger Clerk

Dates – September 2016 – Present

  • Supplier statement reconciliations using excel VLookups functions for speed and accuracy
  • Processing weekly payments to suppliers as per statement reconciliations and agreed differences
  • Answering supplier payment enquiries – liaising with credit control
  • Identifying missing supplier invoices – liaising with Invoicing and Account Management
  • Investigating pricing differences and liaising with the purchasing department
  • Invoice reconciliations may be required to identify specific pricing issues
  • Providing suppliers with various reports including Aged Debt, Remittances, and Transaction Lists
  • Attending online meetings with suppliers to discuss any concerns that may have been raised
  • Liaising with various departments to resolve issues
  • Used packages including Excel, Sage 50cloud accounts and payroll, SAP Business One and Fresh markets
  • Onboarding new suppliers confirming set up information and answering any initial questions

January 2016 – September 2016 Various Agency Roles

  • Bookkeeping and Customer Service
  • Chartered Accountancy and Payroll Services

Previous Employer – Supplier

Position – Purchase Ledger / General Ledger & Petty Cash

Dates – January 2015 – January 2016

  • Matched delivery notes to corresponding purchases invoices/credits
  • Implemented a logical sequential numbering system for internal use
  • Input purchases invoices/credits to the relevant supplier accounts in date order
  • Filed invoices/credits for future reference
  • Allocated payments to relevant supplier invoices/credits
  • Bank reconciliations
  • Used monthly supplier statements to double check all invoices/credits are correct
  • Produced monthly supplier aged debt reports
  • Implemented and oversaw a petty cash register and entered those transactions on sage

Banking Experience

  • Set up standing orders for regular payments to suppliers
  • Set bill payment facilities for irregular payments to suppliers
  • Paid employee’s wages fortnightly
  • Paid P.A.Y.E. monthly
  • Paid Vat monthly using the annual accounting scheme
  • Paid Corporation Tax annually in a timely fashion

Customer Services

•          Answered enquiries from members of the public regarding internet orders

•          Processed returns/replacements and repairs; requested refunds where applicable

•          liaised with delivery companies to confirm expected delivery dates

Previous Employer – Opticians

Position – Sales Ledger

Dates – January 2005 – January 2015

  • Produced customer invoices/credits
  • Implemented a logical sequential numbering system for internal use
  • Input customer invoices/credits to relevant customer accounts in date order
  • Filed invoices/credits for future reference
  • Allocated payments to relevant customer invoices/credits
  • Dealt with customer enquiries/complaints
  • Produced Price lists for individual manufacturing customers
  • Produced monthly customer statements
  • Produced monthly customer aged debt reports
  • Credit Control to the point of legal action
  • Responsible for dispatching and mailing internet orders to customers
  • Liaised with our web designer to keep the site up to date with the current prices etc

Purchase Ledger/General Ledger & Petty Cash

  • Matched delivery notes to corresponding purchases invoices/credits
  • Implemented a logical sequential numbering system for internal use
  • Input purchases invoices/credits to the relevant supplier accounts in date order
  • Filed invoices/credits for future reference
  • Allocated payments to relevant supplier invoices/credits
  • Bank reconciliations
  • Made enquiries to suppliers, negotiated better prices, and occasionally made complaints
  • Used monthly supplier statements to double check all invoices/credits are correct
  • Produced monthly supplier aged debt reports
  • Avoided legal action
  • Completed all entries in each ledger to take the accounts to trial balance
  • Liaised with our accountants regarding the annual accounts
  • Implemented and oversaw a petty cash register and entered those transactions on sage

Banking Experience

  • Set up standing orders for regular payments to suppliers
  • Set bill payment facilities for irregular payments to suppliers
  • Paid employees wages weekly
  • Paid P.A.Y.E. monthly
  • Paid VAT monthly using the annual accounting scheme
  • Paid Corporation Tax annually in a timely fashion
  • Produced an on-going budget/forecast to be used by the bank manager
  • Liaised with the bank manager regarding the business bank account
  • Organised and maintain pdq terminals including the administration of ecommerce facilities

Sage Payroll

  • Produced time sheets for employees to submit on a weekly basis
  • Run the sage instant payroll programme to calculate wages using relevant information
  • Designed and Printed wage slips to be issued to employees
  • Printed relevant payroll reports from the sage program
  • Responsible for Weekly RTI Submissions
  • Filed payroll reports for future reference
  • Run the year end and produced P60’s for employees
  • Processed new starters and leavers
  • Use HMRC P.A.Y.E. for reconciliation and VAT Services for annual submissions

Office Administration

  • Answered general enquiries from members of the public
  • Handled the Employers Liability insurance policies and claims on behalf of the business
  • Handled the company’s vehicle insurance, servicing and repairs
  • Responsible for supplies such as stationery, first aid kit, staff refreshments etc
  • Produced leaflets, flyers and sales materials
  • Produced templates for compliments slips and letter headed paper
  • Use outlook express daily to communicate with both suppliers and customers

Previous Employer – Engineering Company

Position – Sales Ledger

Dates – May 2004 – September 2004

Purchase Ledger/General Ledger

  • Matched delivery notes to corresponding purchases invoices/credits
  • Coded invoices with the correct nominal entry codes for data input on sage
  • Input purchases invoices/credits to the relevant supplier accounts in date order
  • Filed invoices/credits for future reference

Office Administration

  • Answered general enquiries from members of the public
  • Filed all types of correspondence daily in the relevant suspension hangers
  • Regularly printed delivery labels for new and existing customers as and when required
  • Responsible for keeping the stationery cupboard adequately stocked

Position – Various Roles

Dates – June 2003 – January 2004

Sales Ledger

  • Produced customer invoices/credits from purchase orders received via email
  • Filed invoices/credits for future reference
  • Produced weekly aged debt reports and liaised with various project managers for payment

Purchase Ledger/General Ledger

  • Matched delivery notes to corresponding purchases invoices/credits
  • Filed invoices/credits for future reference
  • Produced monthly supplier aged debt reports
  • Liaised with Head Office in America who produced cheque payments for suppliers
  • Once supplier cheques were received via Fed Ex,  was responsible for the distribution
  • Produced reports regarding the progress of various projects for the purpose of credit control

Office Administration

  • Answered general enquiries from various project managers
  • Answered and made general enquiries to various suppliers

Previous Employer – Church

Position – Volunteer

Dates – 2001 – 2004

  • On a voluntary basis drew up the annual cash book using spreadsheets
  • Took the charitable accounts to trial balance each year before handing over to an accountant
  • Setup the chart of accounts with opening balances using bespoke church accounting software
  • Trained the church treasurer in the use of this software and gave periodic advice

Previous Employer – Technology

Position – Work Experience 

Dates – 2000