Purchase Ledger Manager

Education/Qualification

• ACCA – currently studying – 10 exams remaining
• AAT to Level 4
• 2016 – A Level Maths & ICT / AS Level Biology / 8 GCSEs including Maths & English from Ernesford Grange Academy

Systems used

• Excel – advanced user – Xlookup, Vlookup, Pivot Tables
• Xledger – Implementation
• Open Accounts
• Orchard
• MS Dynamics
• Word & Outlook

Career Summary

Current Employer – Housing Association

Position – Finance Systems Supervisor

Dates – September 2024 – present (Contract role)

• Manage a team of 7, reporting to the finance director
• Led the successful implementation of the new finance system (Xledger) at go-live, serving as the primary point of contact for system support across all departments
• Supervise an AP officer, ensuring the timely processing of supplier invoices and efficient approval workflows
• Process approx. 6000 invoices monthly of values up to £400,000
• Manage an AR officer to ensure prompt debt collection, streamlined processes, and improved bank reconciliation accuracy
• Complete monthly system close downs, ensuring robust ledger controls and precise system reconciliations
• Produce and present management reports and dashboards to senior leadership, supporting data-driven decision-making
• Develop and implement new procedures and spreadsheets to enhance operational efficiency, reducing invoice approval time and ensuring compliance with financial regulations
• Assist the Finance Director with ad-hoc tasks and special projects as needed such as SDR Returns
• Handle Rent Accounting processes, housing benefit reconciliations and arrears monitoring

Previous Employer – Wholesaler

Dates – September 2016 – September 2024

Position – Purchase Ledger Manager

Dates – November 2020 – September 2024

• Managed the day-to-day operations of the purchase ledger team, processing payments for 36 branches across London and Cornwall
• Supervised and trained a team of 6, conducting performance reviews and setting team goals
• Point of contact for branch managers to discuss stock, inventory, payment terms and supplier disputes
• Led month-end and year-end financial processes, ensuring compliance with company policies and deadlines
• Processed invoices daily – values of up to £3m, around 20,000 per month
• Prepared balance sheets, managed accruals, and prepayments, and maintained the fixed asset register
• Authorised daily and monthly payments, reviewing white goods invoices, managed stock records, and ensured proper inventory controls
• Administered insurance claims, consulted with providers, and ensured accurate cost allocation
• Ensured regulatory compliance within the purchase team, contributing to successful internal and external audit processes

Position – Purchase Ledger Clerk

Dates – September 2016 – November 2020

• Processed invoices, purchase orders, and matched goods received notes (GRN) ensuring compliance with company policies
• Assisted with month-end procedures, producing accurate financial reports and coding nominal expenses
• Reconciled bank and supplier statements, managed daily payments, and resolved discrepancies
• Trained team members and stepped in to handle additional tasks as required