QBE Finance Assistant

Education/Qualification

• 2019     AAT Level 2 – stopped Study
• 2014     Level 2 BTEC Business Administration
• 2013     Level 3 Computer and IT
• 2010     6 GCSEs achieved including Maths and English – Oulder Hill Community School

Systems used

• Microsoft Word / Excel – including Formulas, Sage, Xero, Dext and various inhouse, bespoke systems

Career Summary

Current Employer – Shopfitters

Position – Senior Purchase Ledger

Dates – May 2022 – Present

• Based in a team of 5 and reports to the Finance Director
• Processes and pays the staff expenses, weekly
• Weekly payment runs for the Suppliers/Sub-Contractors
• Authorizes payments
• Daily reconciles Supplier statements – Investigate discrepancies and resolves
• Manage the Purchase Ledger inbox
• Set up new Suppliers/Sub-Contractors on the system
• Verify Sub-Contractors on the HMRC portal for CIS (Contraction Industry Scheme)
• Process Sub-Contractor invoices with CIS
• Liaising with other departments
• Dealing with Suppliers on the phone or email
• Sorting utilities
• Keeping a good relationship with Suppliers
• Assisting my Finance Director
• Making sure all nominal codes are correct
• Maintaining a tidy ledger of 350+ Suppliers/Sub-Contractors
• Reconciling the Staff Purchases for the Engineers/Shopfitting staff
• Building a weekly payment list and monthly payment list
• Completing Credit Applications and making sure our Payment Terms are met
• Systems used – Xero for accounting and Dext to process invoices which get loaded onto Xero
• In house System Epix.  To process invoices against the correct PO’s
• Assist with Audits/Queries

Previous Employer – Hotels and Leisure

Position – Assistant Accountant

Dates – January 2022 – May 2022

• Based in a Team of two and reports to the Line Manager and acts as a Senior in the team
• Manages all escalated queries – sees through to resolution and builds/maintains solid working relationships with Stakeholders at all levels
• Works with 200+ Suppliers across the UK
• matches, batched and codes up to 200 + Purchases Ledger invoices daily
• X2 Cashflows for the companies. Schedules Payments into the cashflow for the payment runs
• Download bank statements to add into the cashflows to make sure everything balances
• Daily reconciles Supplier statements – Investigate and resolves
• Manages the Purchase Ledger inbox
• Cost Centre for Restaurants making sure are accurate when processing invoices and nominal codes
• Invoice Querying
• Expenses
• Weekly cash taking banking recording for restaurants
• Delt with supplier on the phone or email
• Sorted utilities
• Collected post and delivering to the correct companies. Opening the post and sending to the correct departments or dealing with if it’s for Finance
• Liaised with other Teams/General Managers at sites
• System used – Sage.

Previous Employer – Logistics Provider

Position – Senior Purchase Ledger

Dates – July 2021 – January 2022

“Caribou are a domestic and international multimodal logistics provider. The company offers different types of services such as; Air Freight, Sea Freight, Freight Forwarding, Domestic Parcel Networking, International, Rod Freight, Pallet Network and Haulage also much more”

• Based in a Team of five and reports to the Line Manager – acts as a Senior in the Team
• Accountable for Staff training on new colleagues coming into the business
• Manages all escalated queries – sees through to resolution and builds / maintains solid working relationships with Stakeholders at all levels
• Works with circa 200 + Suppliers across the UK
• Daily scans, matches, batched and codes up-to 100 + Purchase Ledger Invoices daily
• Individual Invoices range in value up-to £50,000 – showing a high attention to detail
• Schedules Payments with the Finance Manager – the Company currently works under a strict Cashflow process
• Daily reconciles Supplier statements – investigates /resolves
• Manages the busy central Purchase Ledger email inbox
• Works closely with Debt Recovery companies
• Manages nominal codes/cost centres when processing invoices

Previous Employer – Car Finance and Loan Company

Position – Accounts Assistant

Dates – June 2018 – July 2021  

A family run business that has been established for nearly 50 years – they offer motor finance solutions to Car Dealerships, Brokers and Manufacturers

• Worked in a team of 3 and reported to the Financial Controller – deputised for the Manager during holidays / absences
• Allocated workload across the Team and managed all escalated queries from the Team through to resolution
• Responsible for a wide range of accounting duties to assist with the daily and monthly processes
• Purchase Ledger – completed high volume Invoice processing
• Managed Supplier Statement Reconciliations
• Created lists for payments in both GBP and Euro currencies – these were then passed to the Manager for sign off
• Responsible for the daily reconciliation of 17 Bank Accounts – including the main company Account and the twice daily reconciliation of the Irish Bank Accounts
• Sales Ledger – allocated and posted Cash and raised Invoices as required
• Monthly reconciled and processed Expenses payments – including 5 company Credit Cards and any Cash expenses
• Petty Cash – reconciled and processed any payments as required
• Responsible for monthly reconciling, calculating, and paying Broker Commissions – these could be complex as some were on split payments between departments
• Banking – paid Cheques into the Bank when required
• Made changes to Customer Accounts e.g., Bank details, Addresses, monthly payments – ensured accuracy across all Accounts
• Processed Customer refunds and Intercompany transfers from one account to another
• Attending and holding Stakeholder and internal meetings
• Training of new members of staff within the Accounts function
• Completed all Administration tasks as required

Reason for leaving; Career progression / development

Previous Employer – Engineering Inspection Company

Position – Sales Administrator / Account Manager

Dates – August 2013 – June 2018

Engineering Inspection Company working under the HSE Regulations inspecting equipment.

• Worked within a team of 4 and reporting to the Business Manager
• Daily management of the Thurra client base, providing renewal terms and service updates
• Provided costings reports to generate profit and loss data
• Monitored any plant alterations on a Monthly basis to determine whether fees need to be increased, kept the same or lowered
• Liaised with Brokers/Clients daily via telephone, email, and letter
• Setting up new Customers on the bespoke system
• Provided quotes for new Customers either through a broker / direct client
• Daily allocating jobs to 7 field-based Engineers with different skill-sets – being aware of strict timescales and cost implications / budgets
• Send out Statements of Accounts to Brokers / Direct Clients which is a reminder of what fees are outstanding
• Chased outstanding Customer payments via telephone and email with individual values up to £10K
• Daily management of the cashbook and cashing cheques into the bank
• Diary management with booking meeting rooms
• Daily control of incoming/outgoing post
• Raised Sales Ledger invoices and sending Remittance Advice

2010 – 2013 Worked in the Hospitality sector