Qualified By Experience Payroll / Bookkeeper

Education/Qualification

• Bookkeeping Advanced Level 4
• 2013 Microsoft Excel 2007 ITrain Scotland – Foundation / Intermediate Course
• 2012 Argent Fraud and Criminal Investigation Training & Consulting – Investigation Interviewing Skills Course
• 2009 – Level 3 Diploma Sage Payroll Management
• 1998 – Word Processing
• GCSEs including Mathematics and English

Systems used

• Microsoft Word and Excel – Intermediate
• Sage – Line 50 and 200
• Xero Payroll
• SAP
• In House Systems

Career Summary

Previous Employer – Sold and Hired Storage Solutions

Position – Accounts Assistant

Dates – February 2024 – March 2026

• Reported to the Finance Manager
• Full control of purchase ledger, including supplier invoice and credit note processing for two companies
• Managed GRNs, supplier queries and resolutions, supplier payment processing, and new supplier setup
• Supported sales ledger and credit control, including creating and processing customer invoices and credit notes
• Checked and set up new customers using Experian
• Processed proforma invoices for upfront payments for sales and hire
• Processed card and cash payments and posted payments to accounts
• Sent customer statements and carried out credit control by telephone and email, including query management and resolution
• Completed daily bank reconciliations and posted transactions to customer and supplier accounts
• Managed petty cash on site and completed monthly reconciliations
• Prepared daily, weekly, and monthly banking
• Maintained stock inventory records for both sites
• Assisted with balance sheet reconciliations
• Processed weekly payroll, including checking and approving timesheets and overtime, running payroll through Xero, and processing payments through the bank
• Completed ad hoc duties as required

Reason for Leaving; relocated from Scotland

Previous Employer – Maritime / Shipping

Position – Accounts Assistant (worked 50% of time for Glasgow office and 50% for Oslo Office)

Dates – May 2023 – January 2024

• Reported to Line Manager worked across a range of Finance tasks using internal systems Eyecapture – Eyeshare – Shipnet
• Worked across Purchase Ledger
• Prepared Bank Reconciliations
• Prepared Intercompany Payments and Intercompany Rebilling
• Balance Sheet Reconciliations Monthly and Quarterly
• Prepared Journals and updated Accruals and Prepayments
• Updated GL Accounts

Reason for Leaving; the role was relocated to the Olso office

Previous Employer – Pharmacutical Company (Various Roles)

Position – Accounts Assistant (March 2014 – May 2023)

Dates – November 2013 – May 2023 

• Prepared and submitted quarterly VAT returns
• Payroll – Assisted HR Manager to populate Payroll data templates ensuring all details are correct. i.e. New Starters, Leavers, Salary Increases/decreases, Overtime, Absences, Pension and any other changes, this is then uploaded to the Payroll Bureau Portal
• Initially worked on Sage to process Payroll before moving to Bureau Portal
• Checked Payroll / Salary had been applied correctly, processed Salary Payments
• Gathered data for P11D’S send to Payroll Bureau.
• PAYE – NIC payments
• Month End Timesheets checked/chased Employees to complete
• Ran Reports for Month End Reporting

Purchase Ledger – Accounts

• End to end Purchase Ledger from Code / Batch / Post of Invoices through to Month End – using Sage 200
• Checked Consumable Invoices to be charged back to Clients
• Procurement – Placed Orders daily, Contacted Suppliers – Quotes / Queries etc.
• Prepared Petty Cash and Credit Card Reconciliations
• Month End Journal Preparing/Posting
• Gross Margin Analysis – Monthly and Yearly reporting Spendcube Report Monthly
• Assisted with Balance Sheet Reconciliations and maintaining of Fixed Asset Register
• Processed Invoices through SAP system, checked Invoices against PO’s follow up with procurement any discrepancies or queries, send out all non-PO invoices for approval, supplier payments, FX Payments

Position – Administrative Assistant

Dates – November 2013 – March 2014

Previous Employer – Financial Services

Position – Payroll Co-ordinator

Dates – November 2012 – October 2013

Payroll Co-Ordinator (Sage 50 Payroll) Cheque Centre

• Processed Payroll for 1500 members of staff, Change of Contracts, New Starters, Leavers, Pay Increases/Decreases, Absence, Overtime, Expenses, AOE, Bonuses and any other amendments.
• Produced Payslips and preparing salary payments. Dealt with internal and external queries
• Prepared and sent RTI information when requested
• Prepared Month End Reports and Journals for the Accounts department
• Prepared Monthly Payroll Reconciliation reports using Sage 200 Accounts
• Payroll Year End and P11Ds

Payroll Co-Ordinator (Manual)Cash Generator

• Processed timesheets, pay increases and decreases, absences, overtime, attachment of earnings, bonuses, new starters, leavers, and other payroll amendments
• Entered payroll information onto spreadsheets for submission to the payroll bureau

Previous Employer – Business Services

Position – Risk Auditor

Dates – May 2010 – November 2012

• Schedule and carry out full store Audits / Stocktake.
• Cash/Currency Count, Mobile and Gold Checks, 28 Day Stocktake and 12 Week Checks, Bad Debt Audits
• Used Exception reports to identify high-risk branches, Investigate and issues and report findings
• Used CAMS Software to complete Audit Reports and detail all audit findings and assign action plans if required
• Prepared spreadsheets to show all store findings to keep a track on which stores would need more attention
• Supported Regional/Area Managers and HR Managers to investigate internal crime and policy breaches
• To ensure all staff are following company procedures
• Attended Area Manager/Regional Manger meetings to present current risks and how best to eliminate

Previous Employer – Retail

Position – Payroll / Accounts Assistant

Dates – January 2003 – May 2010

• Processed timesheets, pay increases and decreases, absences, overtime, bonuses, new starters, leavers, and other payroll amendments
• Entered payroll information onto spreadsheets for submission to the payroll bureau
• Distributed payslips
• Prepared month-end payroll journals, PAYE payments, P11Ds, and maintained the company vehicle spreadsheet
• Completed year-end returns
• Managed sales ledger duties, including credit control, producing invoices and credit notes, posting payments, arranging direct debit payments, and banking cash and cheques
• Managed purchase ledger duties, including coding and posting supplier invoices and credit notes, statement reconciliations, and matching receipts and despatch notes to supplier invoices
• Checked that stores had received goods and monitored inter-branch transfers to ensure stock arrived at the correct location
• Prepared and maintained spreadsheets for stock transfers
• Chased suppliers for credits or replacements for returned stock
• Completed stocktakes for company-owned stores
• Assisted with month-end and year-end accounts