Sales Ledger

Education/Qualification

• Financial Accounting Foundations / MSE Academy of Money / Intermediate Spanish / Introduction to Bookkeeping and Accounting – Open University
• 1989 GCSEs achieved in Maths and English at grade B – Greenhill High School

Systems used

• Excel – including Vlookups and Sums
• Sage 50
• Oracle
• Shogun
• Various in-house systems 
• Word & Outlook

Career Summary

Current Employer –Engineering Services

Position – Accounts Payable Assistant

Dates – April 2021 – Present

• Works in a team of seven reporting to the Office Supervisor and Finance Director
• Working across a Supplier base of five main accounts with up to twenty accounts in total
• Responsible for the Purchase Ledger in full for part of the company (Repairtech)
• Processing up to three hundred invoices per month, matching against `goods in’ stock reports, coding them and uploading
• Prepares and processes Payment runs monthly up to £100k
• Reconciling accounts using supplier statements and dealing with any queries
• Responsible for daily updates of Cashbook
• Run statements and reconcile the company’s Credit card accounts (usually five in use) twice monthly
• Work to monthly deadlines to ensure everything up to date for Month End

Previous Employer – Independent Publisher

Position – Accounts / Admin / Social Media Manager

Dates – October 2014 – May 2020

• Worked in a sole role reporting to the Managing Director
• Responsible for processing of up to fifty invoices per month for overheads, rent utilities etc
• Raise client invoices – up to fifty per month and issue to Customers
• Responsible for all aspects of Credit Control – raising outstanding debt report and chasing outstanding payments by phone, email, and post
• Responsible for preparation and completion of Social insurance and Tax return documents in full
• Updated and maintained in house system with daily use of excel
• First point of contact for all office queries – dealing with invoice and payment issues and ad hoc issues
• Responsible for the Social Media management, responding to queries and updating statuses 

Previous Employer – Retail Company

Position – Sales Ledger Assistant

Dates – August 2013 – September 2014 

• Worked in a large team of twelve reporting to a Team Leader
• Working across Sales Ledger daily – raising high volume invoices and sending to Customers
• Authorised and deducted gift cards and vouchers
• Responsible for aspects of Credit Control chasing outstanding payments
• Completed monthly reconciliations for all companies of JD Sport, including BANK Fashion, Blacks, Millets, Scotts, JD France, JD Spain (Sprinter) and JD Germany

Previous Employer – IT Services

Position – Contracts and Billing Administrator

Dates – September 2010 – June 2013

• Based within the Billing Team – reported directly to the Print Billing Manager
• Responsible for billing service contract bills due – liaised with Clients and Sales Teams
• Clients would agree the POs before Invoices were raised – any queries / issues would be dealt with at that time – chased Clients for authorisation of POs
• Worked from Excel to manually create Invoices – number of Invoices would depend on Monthly Cycle
• Manually raising Orders on In House Database
• Responsible for updating, validating, and requesting Payment via the PO system
• Responsible for creating and maintaining Billing Spread Sheets – covering new and existing orders
• Responsible for validating and passing Invoices for Payment
• Bimonthly created Orders for Service Contracts – c five hundred per Month – validated and passed for Payment
• Extensively involved with Query Management and Resolution relating to queries over usage based on estimated readings – would request an amended bill
• Assisted with Credit Control function based at Head Office – responsible for contacting Customers re overdue Payments for Print Billing
• Created Orders for Service Contracts including forward Orders
• Creating reports for Head Office, relating to forecast figures including estimated sales revenue
• Liaised with both Internal and External contacts

Previous Employer – Distribution Services

Position – Administration Assistant (Temporary Contract)

Dates – April 2010 – September 2010

• Responsible for Reconciliations – Billing and Ordering

Previous Employer – Logistics

Position – Credit Controller

Dates – July 2008 – March 2010

• Reported directly to the Finance Manager – responsible for all aspects of Credit Control for c five hundred Business Accounts across two Databases
• Extensive Query Management and Resolution of issues that were preventing Payment
• Maintained In House System to record all actions taken and including Monthly Statements / Copy Invoices, Credits raised to resolve queries – legal action etc.
• Banking of Cheques – Allocation of BACS and Cheque payments – updated Cashbooks
• Responsible for the raising of relevant legal paperwork for Court Cases

Previous Employer – Investment Providers

Position – Recoveries Officer

Dates – September 2007 – June 2008

• Responsible for approximately 160 mortgage/secured loan accounts, which firstly had to be analysed, then prioritised into a manageable worksheet for the month, this is all done on excel spreadsheets
• The accounts then are to be chased to recover outstanding debts by telephone initially then where necessary letter
• Dealt directly with the clients
• London Scottish is target based and we worked to monies brought in during the month, we reached our target every month, this is a team target and felt worked well within the team
• Although enjoyed working for this company very much, they relocated to Manchester in June so decided to look for something closer to home

Previous Employer -Medical Centre

Position – Credit Controller

Dates – June 2007 – September 2007

• Based within a large Credit Control Team – Reported directly to the Team Leader
• Responsible for the debt collection and maintenance of approximately 160 business accounts, including query solving

Previous Employer – Healthcare Group        

Position – Credit Controller (Temporary)

Dates – November 2006 – April 2007

Previous Employer – Security

Position – Various

Dates – 1989 – 2006

May 1995 – Sept 2006 – Internal Auditor

• Organised a schedule of Audits across branches in the UK – worked closely with Branch Managers
• Checked documentation and recorded proof, where necessary, to show procedures are being adhered
• Reviewed results of Audit with Managers – leave a written report of findings once corrective action has been agreed with Manager – responsible for follow up
• Carried out unannounced Financial Audits – balanced cash on the premises – reviewed Compliance of Cash Transactions
• Carried out a random Stock Checks of approximately 150 lines
• Typing audit reports of all findings and distributing these findings to the relevant Directors / Managers
• All relevant Administration work, filing, completing attendance reports, monthly expenses etc.
• Liaised with Finance Director and Quality Manager regarding Audit results
• Yearly Management Review Meetings held with the directors and Head Office Managers of the company to discuss the Quality Management System – took minutes
• Training all staff on use of the new computer system, at branch level and Head Office

May 1991 – May 1995 – Credit Controller / June 1990 – May 1991 – Cash Allocation Clerk /December 1989 – June 1990 Office Junior