Sales Ledger
About Candidate
Education/Qualification
- Financial Accounting Foundations / MSE Academy of Money / Intermediate Spanish / Introduction to Bookkeeping and Accounting – Open University
- 1989 GCSEs achieved in Maths and English at grade B – Greenhill High School
Systems used
- Excel – including Vlookups and Sums
- Sage 50
- Oracle
- Shogun
- Various in-house systems
- Word & Outlook
Career Summary
Current Employer –Engineering Services
Position – Accounts Payable Assistant
Dates – April 2021 – Present
- Works in a team of seven reporting to the Office Supervisor and Finance Director
- Working across a Supplier base of five main accounts with up to twenty accounts in total
- Responsible for the Purchase Ledger in full for part of the company (Repairtech)
- Processing up to three hundred invoices per month, matching against `goods in’ stock reports, coding them and uploading
- Prepares and processes Payment runs monthly up to £100k
- Reconciling accounts using supplier statements and dealing with any queries
- Responsible for daily updates of Cashbook
- Run statements and reconcile the company’s Credit card accounts (usually five in use) twice monthly
- Work to monthly deadlines to ensure everything up to date for Month End
Previous Employer – Independent Publisher
Position – Accounts / Admin / Social Media Manager
Dates – October 2014 – May 2020
- Worked in a sole role reporting to the Managing Director
- Responsible for processing of up to fifty invoices per month for overheads, rent utilities etc
- Raise client invoices – up to fifty per month and issue to Customers
- Responsible for all aspects of Credit Control – raising outstanding debt report and chasing outstanding payments by phone, email, and post
- Responsible for preparation and completion of Social insurance and Tax return documents in full
- Updated and maintained in house system with daily use of excel
- First point of contact for all office queries – dealing with invoice and payment issues and ad hoc issues
- Responsible for the Social Media management, responding to queries and updating statuses
Previous Employer – Retail Company
Position – Sales Ledger Assistant
Dates – August 2013 – September 2014
- Worked in a large team of twelve reporting to a Team Leader
- Working across Sales Ledger daily – raising high volume invoices and sending to Customers
- Authorised and deducted gift cards and vouchers
- Responsible for aspects of Credit Control chasing outstanding payments
- Completed monthly reconciliations for all companies of JD Sport, including BANK Fashion, Blacks, Millets, Scotts, JD France, JD Spain (Sprinter) and JD Germany
Previous Employer – IT Services
Position – Contracts and Billing Administrator
Dates – September 2010 – June 2013
- Based within the Billing Team – reported directly to the Print Billing Manager
- Responsible for billing service contract bills due – liaised with Clients and Sales Teams
- Clients would agree the POs before Invoices were raised – any queries / issues would be dealt with at that time – chased Clients for authorisation of POs
- Worked from Excel to manually create Invoices – number of Invoices would depend on Monthly Cycle
- Manually raising Orders on In House Database
- Responsible for updating, validating, and requesting Payment via the PO system
- Responsible for creating and maintaining Billing Spread Sheets – covering new and existing orders
- Responsible for validating and passing Invoices for Payment
- Bimonthly created Orders for Service Contracts – c five hundred per Month – validated and passed for Payment
- Extensively involved with Query Management and Resolution relating to queries over usage based on estimated readings – would request an amended bill
- Assisted with Credit Control function based at Head Office – responsible for contacting Customers re overdue Payments for Print Billing
- Created Orders for Service Contracts including forward Orders
- Creating reports for Head Office, relating to forecast figures including estimated sales revenue
- Liaised with both Internal and External contacts
Previous Employer – Distribution Services
Position – Administration Assistant (Temporary Contract)
Dates – April 2010 – September 2010
- Responsible for Reconciliations – Billing and Ordering
Previous Employer – Logistics
Position – Credit Controller
Dates – July 2008 – March 2010
- Reported directly to the Finance Manager – responsible for all aspects of Credit Control for c five hundred Business Accounts across two Databases
- Extensive Query Management and Resolution of issues that were preventing Payment
- Maintained In House System to record all actions taken and including Monthly Statements / Copy Invoices, Credits raised to resolve queries – legal action etc.
- Banking of Cheques – Allocation of BACS and Cheque payments – updated Cashbooks
- Responsible for the raising of relevant legal paperwork for Court Cases
Previous Employer – Investment Providers
Position – Recoveries Officer
Dates – September 2007 – June 2008
- Responsible for approximately 160 mortgage/secured loan accounts, which firstly had to be analysed, then prioritised into a manageable worksheet for the month, this is all done on excel spreadsheets
- The accounts then are to be chased to recover outstanding debts by telephone initially then where necessary letter
- Dealt directly with the clients
- London Scottish is target based and we worked to monies brought in during the month, we reached our target every month, this is a team target and felt worked well within the team
- Although enjoyed working for this company very much, they relocated to Manchester in June so decided to look for something closer to home
Previous Employer -Medical Centre
Position – Credit Controller
Dates – June 2007 – September 2007
- Based within a large Credit Control Team – Reported directly to the Team Leader
- Responsible for the debt collection and maintenance of approximately 160 business accounts, including query solving
Previous Employer – Healthcare Group
Position – Credit Controller (Temporary)
Dates – November 2006 – April 2007
Previous Employer – Security
Position – Various
Dates – 1989 – 2006
May 1995 – Sept 2006 – Internal Auditor
- Organised a schedule of Audits across branches in the UK – worked closely with Branch Managers
- Checked documentation and recorded proof, where necessary, to show procedures are being adhered
- Reviewed results of Audit with Managers – leave a written report of findings once corrective action has been agreed with Manager – responsible for follow up
- Carried out unannounced Financial Audits – balanced cash on the premises – reviewed Compliance of Cash Transactions
- Carried out a random Stock Checks of approximately 150 lines
- Typing audit reports of all findings and distributing these findings to the relevant Directors / Managers
- All relevant Administration work, filing, completing attendance reports, monthly expenses etc.
- Liaised with Finance Director and Quality Manager regarding Audit results
- Yearly Management Review Meetings held with the directors and Head Office Managers of the company to discuss the Quality Management System – took minutes
- Training all staff on use of the new computer system, at branch level and Head Office
May 1991 – May 1995 – Credit Controller / June 1990 – May 1991 – Cash Allocation Clerk /December 1989 – June 1990 Office Junior