Stock Administrator

Job Description

The Stock Administrator is responsible for maintaining accurate stock records, supporting inventory control processes, and ensuring timely and reliable stock reporting. This role plays a key part in supporting warehouse, operations, and finance teams by ensuring inventory data integrity and smooth stock-related administration.

Key Responsibilities – Stock Administrator

• Maintain accurate stock records across inventory management systems
• Process stock movements including receipts, transfers, adjustments, and write-offs
• Reconcile physical stock counts with system records and investigate variances
• Support cycle counts, stocktakes, and inventory audits
• Prepare regular stock and inventory reports for management
• Liaise with warehouse, procurement, finance, and operations teams regarding stock issues
• Ensure all stock documentation is completed, filed, and compliant with company procedures
• Monitor stock levels and assist with reorder processes where required
• Identify and escalate discrepancies, shortages, or data integrity issues
• Support continuous improvement initiatives related to inventory accuracy and control

Skills & Competencies – Stock Administrator

• Strong attention to detail and accuracy
• Good numerical and analytical skills
• Strong organizational and time-management abilities
• Ability to work under pressure and meet deadlines
• Clear written and verbal communication skills
• Problem-solving mindset
• Ability to work independently and as part of a team

Why Join Us

• Key role in ensuring operational efficiency
• Exposure to inventory, supply chain, and operational processes
• Collaborative team environment
• Opportunities for growth within operations or supply chain functions

Qualifications & Experience

• High school diploma or equivalent required
• 1–3 years’ experience in stock administration, inventory control, or a related role
• Experience using inventory management systems
• Proficiency in Microsoft Excel and basic reporting tools