Accounts Payable Assistant / Payroll

Education/Qualification

• 2025 – Microsoft Excel Beginners Level 1
• 2018 – IOSH Working Safely Course
• 2010 – IAB Computerised Payroll Level 2
• 2009 – IAB Manual Payroll Level 2
• 1995 – NVQ Secretarial and Business Administration Level 3
• 1995 – RSA Word Processing Stage 3
• 1993 – 9 GCSEs Including Mathematics and English

Systems used

• Microsoft Word and Excel
• Sage 50
• Sage Payroll

Career Summary

Current Employer – Business Storage and Transportation

Position – Payroll / Purchase Ledger Administrator

Dates – March 2025 – September 2025

• Reported to the Finance Director
• Calculating employees’ hours produced from a clocking system
• Recording absences/holidays within the clocking system
• Processing payroll for 55 weekly employees using Sage Payroll
• Submitting monthly pension returns
• Inputting sales/purchase invoices using Sage 50 Accounts
• Matching purchase invoices to delivery notes
• Sending customer statements/supplier Remittances
• Reconciling supplier statements
• Exporting various reports to Excel and arranging to the required layout
• Producing sales invoices and emailing to customers
• Dealing with customer/supplier queries

Previous Employer – Manufacturer of Sports Goods

Position – Accounts Assistant

Dates – January 2017 – March 2025

• Processing weekly and monthly payroll for 35 employees
• Calculating employees’ clock cards including overtime, holidays and sickness
• Inputting sales and purchase invoices and matching invoices to purchase orders and delivery notes
• Raising any invoice queries with suppliers and requesting credits
• Reconciling supplier statements
• Processing supplier bank payments
• Petty cash

Previous Employer – Textiles Manufacturer

Position – Self Employed (Working from home)

Dates – September 2015 – January 2017

• Typing documents from home for my previous employers
• The documents included letters, emails, reports and invoices

Previous Employer – Textiles Manufacturer

Position – Administrator / Payroll Assistant

Dates – July 2005 – August 2015

• Administration – typing letters, emails and invoices; managing the filing system, and dealing with all correspondence which come in and go out of the office on a day to day basis
• Reception duties in assisting clients who enter the office
• Running the payroll bureau which manages 25 small to medium sized clients (employee size 1 to 400)
• Making the necessary HMRC submissions for both payroll and tax returns
• Processing sales and purchase ledger invoices, making the appropriate general ledger entries to record the transactions
• Reconciling the cash received and payments made, with responsibility for ensuring the banking is completed
• Industrial Estate Admin – debt collection, resolving tenancy issues / disputes, and facility management

Previous Employer – Self Employed

Position – Ofsted Registered Childminder

Dates – January 2005 – July 2005

• Self-employed child minder with responsibility for 4 after school children and 1 full time baby

Previous Employer – Supermarket

Position – Bakery Assistant

Dates – November 1999 – June 2001

• Customer service in fronting the fresh cream cake counter
• Stock taking
• Assisting as part of a team or working on own initiative when required

Previous Employer – Former Engineering Company

Position – Secretarial Assistant

Dates – June 1998 – March 1999

• Administration – typing letters, reports and faxes; distributing post; photocopying and managing the filing system
• Filtering and checking emails for everyone within the department

Previous Employer – Property Management

Position – Secretarial Assistant 

Dates – July 1997 – February 1998

• Administration – typing letters, reports and faxes; distributing post; photocopying and managing the filing system
• Customer Service in answering and placing telephone calls with the appropriate member of staff
• Sales ledger invoice production

Previous Employer – Travel and Lesure

Position – Assistant Secretary to the Finance Director

Dates – March 1997 – July 1997

Previous Employer – Health Insurance Products

Position – Administrator to the Sales Consultancy Team

Dates – September 1996 – December 1996

Previous Employer – Travel and Lesure

Position – Clerical Assistant

Dates – October 1995 – September 1996