CIMA Qualified Finance Manager

Education/Qualification

• 2024 Rochdale Occupational Health Service – FAA – Level 3 Award in Supervising First Aid For Mental Health
• 2024 Auto-Motivate – Leadership and Management
• 2024 Auto-Motivate – Motivation and Self-Improvement
• 2024 Auto-Motivate – Mindset Development
• 2018 ICount – CIMA – Financial Operations (F1) & Performance Operations (P1) Modules
• 2012 Manchester mental Health & Social Care NHS Trust – Excel Level 3 (Microsoft Office Specialist – MOS)
• 2010 Manchester Primary Care NHS Trust – Level 2 Excel (ECDL)
• 2008 Oldham College – Level 4 Diploma in Accounting (AAT)
• 2006 Oldham College – Level 3 NVQ in Accounting – Intermediate (AAT)
• 2005 Oldham College – Level 2 NVQ in Accounting (AAT)
• 2003 Manchester College of Art and Technology – Level 3 Introductory Certificate in First Line Management (ILM – Institute of Leadership & Management)
• 1998 Rochdale Training Association – Level 2 NVQ Information Technology
• 1992 ST Cuthberts RC High School – Keyboard Appliication
• 1992 St Cuthberts RC High School – GCSEs including Mathematics and English

Systems used

• Sage 200 Accounting Software / Sage 200 / Sage 200 Extra
• Protean field service management software
• Sage 50 Payroll
• Microsoft Office
• Microsoft Excel
• Sage One Accounting Software
• NatWest Mentor
• NEST pension provider portal
• Experian company accounts/credit checking
• Skipton Business Finance factoring portal
• Lloyds Current Account / banking system
• FacFlow
• Bankline NatWest
• MMHSCT Requisition For Supplies – Non-stock finance system
• Stop Smoking team “Financial Expenditure” database
• Quit With Us database
• Carbon Monoxide Monitor database
• Quality Assurance database
• Microsoft Word
• Microsoft Access

Career Summary

Current Employer – Repair of Other Equipment

Position – Finance Manager

Dates – March 2018 – Present

Daily Duties

• Complete bank reconciliations.
• Post customer receipts and supplier payments to Sage.
• Allocate receipts and payments to the correct ledgers.

Weekly Duties

• Process weekly payroll for staff and engineers using Sage 50 Payroll.
• Maintain accurate sickness and holiday records using an HR and compliance support platform covering employment law, HR, holiday planning, absence management, health and safety, environmental management, training, legal protection, compliance and workforce development.
• Input pension assessment data online to the pension provider and arrange weekly payments.
• Complete the Payroll Departmental Analysis spreadsheet.
• Hold departmental and one-to-one meetings with the Finance team.

Monthly Duties

• Reconcile current and reserve bank accounts.
• Record expenses, overnight allowances and deductions for staff and engineers.
• Reconcile and manage petty cash.
• Record and update currency rates in Protean and Sage.
• Produce the Foreign Account Revaluation Report and complete journal adjustments for exchange rate variances.
• Complete monthly motoring expenses analysis.
• Complete monthly PAYE/NIC submissions to HMRC and ensure payments are made on time.
• Process month-end payroll and expenses journals.
• Process depreciation journals for plant and machinery, office equipment, fixtures and fittings, and hire purchase interest.
• Complete month-end deductions and expenses summary spreadsheets.
• Produce monthly reports and spreadsheets for the external management accountant.
• Close the accounting period in Sage and Protean.
• Process month-end supplier payments, including foreign payments.
• Participate in and contribute to monthly senior management meetings.

Quarterly Duties

• Prepare and submit the quarterly VAT return to HMRC and arrange payment on time.
• Complete and collate carbon-neutrality documentation in line with recognised standards, helping the business quantify, reduce and offset greenhouse gas emissions as part of its net zero objectives.

Yearly Duties

• Process payroll year-end at the end of the tax year, including:
• Producing employee P60s.
• Preparing year-end payroll reports.
• Processing PAYE for Month 12.
• Clearing Week 1 / Month 1 flags on employee payroll records.
• Updating employee tax codes.
• Complete year-end journals, including writing off bad debt where applicable.
• Complete and submit the company’s and its subsidiaries’ Confirmation Statements to Companies House.
• Produce annual P11D reports for expenses and benefits and ensure Class 1A NIC payments are made on time.
• Arrange payment of the company’s Corporation Tax liability.
• Negotiate and organise annual insurance renewals, including employers’ liability, public liability, product liability, plant, fleet and travel insurance.
• Collate and complete all associated insurance renewal documentation for prospective providers.
• Carry out annual performance reviews for Finance Department employees.

Ad Hoc Duties

• Deposit cheques at the local post office.
• Apply for or cancel company credit cards for new starters and leavers.
• Make pro forma or ad hoc supplier payments as required.
• Add new vehicles to the company fleet insurance policy.
• Set up new nominal codes in Sage and Protean.
• Credit check new and existing customers, including monitoring company credit accounts and risk factors.
• Assess customer creditworthiness and allocate appropriate credit limits where applicable.
• Liaise with finance companies when purchasing new fleet vehicles or vans and complete associated paperwork.
• Arrange breakdown cover for company vehicles as required.
• Take customer card payments when needed.
• Assist Directors with financial information required for Research and Development claims submitted to HMRC.
• Complete any other ad hoc requests from the Directors.

HR / Personnel Duties

• Prepare new employee contracts and issue associated paperwork.
• Prepare termination letters.
• Prepare amendments to employment contracts.
• Complete any other HR-related tasks requested by the Operations Director.

Previous Employer – Floor and Wall Covering

Position – Finance Manager

Dates – October 2017 – March 2018

Daily Duties

• Reconcile company bank account transactions to Sage.
• Post all incoming bank receipts to Sage.
• Post all outgoing bank payments to Sage.
• Log in to the factoring company portal to post customer cash receipts and allocate payments against invoices.
• Post CIS deductions from customer receipts to Sage.
• Draw down available funds from the factoring facility into the company current account.
• Complete daily cash flow summaries.
• Check and respond to emails.
• Process fuel, materials, tools, subcontractor and loan payments to subcontractors.

Weekly Duties

• Generate customer sales invoices once work has been completed.
• Upload sales invoices to the factoring company portal and email copies to customers.
• Email invoice copies and supporting attachments, such as timesheets and receipts, to the factoring company.
• Input supplier purchase invoices onto Sage.
• Carry out credit control, including chasing overdue debtors and placing overdue accounts on stop where required.
• Process weekly payments to suppliers and subcontractors.
• Process employee payroll, including CIS deductions.

Monthly Duties

• Chase external accountants for subcontractor CIS vouchers and distribute them once received.
• Send customer statements.
• Process monthly payroll for salaried staff and send details to the external accountants for HMRC submission and payslip production.
• Set up employee wage payments on the bank once payslips have been received from the accountants.
• Send completed CIS deductions reports, CIS suffered reports and CIS payment certificates to the accountants.
• Input subcontractor expense receipts onto the bookkeeping log and generate purchase invoices in Sage for relevant expenses, including fuel, materials, tools, parking and subsistence.
• Reconcile subcontractor receipts against the subcontractor log and chase any missing receipts.
• Input directors’ expense receipts onto the directors’ expenses log and generate purchase invoices in Sage for relevant expenses, including fuel, materials, tools, parking and subsistence.
• Post loan account journals to Sage.
• Post CIS deductions journals to Sage.
• Produce debtor reports, chase the factoring company regarding outstanding debts and escalate problem customers to the Office Manager.
• Produce creditor reports and make outstanding supplier payments.
• Produce monthly profit and loss reports and send them to the Office Manager.

Quarterly Duties

• Process the company’s quarterly VAT return and submit it to HMRC.
• Set up the company’s VAT payment to HMRC and post the payment to Sage.

Ad Hoc Duties

• Set up new suppliers on the bank.
• Set up new subcontractors and employees on the bank.
• Set up new nominal codes in Sage.
• Inform the external accountant of new subcontractors, including their name, National Insurance number and Unique Taxpayer Reference, so they can be verified with HMRC.
• Complete new customer account forms and upload them to the factoring company portal.
• Send new business quotes to potential and existing customers.
• Tidy debtor and creditor reports, allocating all receipts and payments to the relevant customer or supplier ledger accounts.
• Liaise with the factoring company as required.

Previous Employer – Manufacture of other Fabricated metal Products

Position – Assistant Accountant

Dates – February 2015 – October 2017

DAILY

• Bank Reconciliations – all bank accounts – Sterling / USD / Euro.
• Post customer receipts to Sales Ledger (using Sage 200 Extra).
• Allocate all payments to invoices.
• Send notification of all “customers paid” via email – twice daily.
• Complete “Daily Cash Flow Summary”.
• Process Sales Invoices / Credit Notes and send to Customers.
• Update “sales figures” and “sales margins”.
• Post customer credit card receipts.
• Post and allocate receipts from current and commercial bank accounts.
• Print daily banking sheets.
• Print all emailed invoices / statements / remittances etc. received from suppliers/customers.
• Daily post including getting signatures of authorisation for payment.
• Post “incoming” cheques to customer accounts.
• Draw down money from Commercial to Current Accounts.
• Check daily Experian alerts received.

WEEKLY

• Process Factory employees Weekly Wages (using Sage 50 Payroll).
• Update staff holiday pay analysis.
• Complete staff “overtime summary”.
• Complete staff “wages summary”.
• Payment run – Suppliers (including going through Creditors Report first and checking all previous payments have been allocated).
• Proforma Payments (including foreign payments to suppliers overseas).
• Credit control – chase debtors, make notes, send copy Invoices / statements as requested and 7 day letters if need be.
• Chase up missing “Cost of Sales”.
• Print “Debtors”/“Creditors” reports and tidy up (e.g. allocate if needed).

MONTHLY

• Print “Bankline NatWest” statements.
• Month End – Update bank reconciliations spreadsheet and complete Journal Adjustments on Sage for Euro and USD.
• Balance “sales figures” to the nominal Ledger in Sage.
• Send “Customer Statements” after checking “Creditors report” for minuses.
• Sales Ledger Day Book Report (for Credit Notes). Print credit note daybook and match off against previous months credit notes raised.
• Check “Supplier Statements” for missing invoices and get supplier copies if need be.
• Credit Card Statements” – print out, chase receipts, match up, fill in month end “Credit Card” spreadsheet and post to Sage.
• Print Debtors and Creditors reports – check the totals against the nominals (e.g. Debtors Control a/c / Creditors Control a/c).
• Update currency rates on Sage once all month end bank reconciliations have been completed.
• Post “wages summary” Journal.
• Post “Wages Accrual/Prepayment” Journal.
• Set up PAYE payments.
• Upload sales invoices to FacFlow (Commercial Bank Account).
• Set up the next month’s Sales Figures and Sales & Margins spreadsheet – deducting off the previous month’s accruals.
• Put all customer accounts – late payers – on hold.
• Data entry of supplier purchase invoices – approx. 300 invoices per month.

ADHOC

• Customer Credit Applications – checking “Experian” for their latest accounts and apply for credit insurance with the Factoring Company (bank).
• Post Petty Cash payments to Sage.
• Raise Credit Notes.
• Set up new suppliers with the bank.
• Process Company “Inter account” transfers with the bank to cover D/D’s / payments.

Previous Employer – Manchester Mental Health & Social Care NHS Trust

Position – Finance Officer

Dates – January 2001 – February 2015

Daily Duties

• Reconcile all company bank accounts, including Sterling, USD and Euro accounts.
• Post customer receipts to the sales ledger using Sage 200 Extra.
• Allocate all customer payments to the correct invoices.
• Send email notifications of customer payments received twice daily.
• Complete the daily cash flow summary.
• Process sales invoices and credit notes and send them to customers.
• Update sales figures and sales margin reports.
• Post customer credit card receipts.
• Post and allocate receipts from current and commercial bank accounts.
• Print daily banking sheets.
• Print emailed invoices, statements and remittances received from suppliers and customers.
• Process daily post, including obtaining authorised signatures for payment.
• Post incoming cheques to customer accounts.
• Transfer funds from commercial accounts to current accounts.
• Check daily credit monitoring alerts.

Weekly Duties

• Process weekly wages for factory employees using Sage 50 Payroll.
• Update staff holiday pay analysis.
• Complete staff overtime summaries.
• Complete staff wages summaries.
• Process supplier payment runs, including reviewing the creditors report and ensuring previous payments have been allocated correctly.
• Process pro forma payments, including foreign payments to overseas suppliers.
• Carry out credit control by chasing debtors, making notes, sending copy invoices and statements when requested, and issuing seven-day letters where required.
• Chase missing cost of sales information.
• Print and tidy debtor and creditor reports, including allocating items where necessary.

Monthly Duties

• Print online banking statements.
• Update the bank reconciliations spreadsheet at month end.
• Complete journal adjustments in Sage for Euro and USD accounts.
• Reconcile sales figures to the nominal ledger in Sage.
• Send customer statements after checking the creditors report for credit balances.
• Produce the Sales Ledger Day Book Report for credit notes.
• Print the credit note daybook and match entries against credit notes raised in the previous month.
• Check supplier statements for missing invoices and request copies where needed.
• Print credit card statements, chase receipts, match transactions, complete the month-end credit card spreadsheet and post entries to Sage.
• Print debtor and creditor reports and reconcile totals to the relevant nominal control accounts.
• Update currency rates in Sage once month-end bank reconciliations are complete.
• Post wages summary journals.
• Post wages accrual and prepayment journals.
• Set up PAYE payments.
• Upload sales invoices to the commercial bank/factoring facility.
• Set up the next month’s sales figures and sales margin spreadsheets, deducting previous month accruals.
• Place late-paying customer accounts on hold.
• Enter supplier purchase invoices, approximately 300 per month.

Ad Hoc Duties

• Process customer credit applications, including checking credit reports and applying for credit insurance through the factoring provider.
• Post petty cash payments to Sage.
• Raise credit notes.
• Set up new suppliers on the bank.
• Process company inter-account transfers to ensure funds are available for direct debits and other payments.

Previous Employer – Other Retail

Position – Quality Assurance / Operations Administrator

Dates – July 1997 – January 2001

• Generate reports, correspondence, minutes, quality plans and other required documentation using Microsoft Office, primarily Word, Excel and Access.
• Collate, record, analyse and report quality-related information, including Quality Performance Reports and Deviation Reports, using the Quality Assurance database.
• Control the company-wide audit plan and all associated activities, including:

• Planning and carrying out audits in line with the annual schedule.
• Issuing procedural information and relevant documentation to audit teams, enabling audits to be carried out in accordance with ISO 9001 and Quality Assurance procedure requirements.
• Participating in the development of solutions for identified non-compliances.
• Recording audit information and data in the Quality Assurance database.
• Producing the Annual Internal Audit Report.
• File and collate supplier Quality Assurance certifications and inspection reports in a structured, accessible and retrievable manner.
• Compile and circulate certification manuals as required by customers, maintaining strict document control in line with ISO 9001 requirements.
• Issue and control company Quality Assurance documentation, including:
• Quality Assurance procedures.
• Quality Assurance manuals.
• Approved supplier listings.
• Work instructions.