Transaction Manager

Education/Qualification

• 2018 AAT Level 3 Qualified
• 2017 AAT Level 2 Qualified
• 2016 Level 3 City and Guilds Excel
• 2016 Level 3 BTEC Diploma in Administration
• 2013 GCSEs achieved including Maths and English

Systems used

• Excel including Lookups / Pivots / Sums
• Integra
• Sage
• QuickBooks
• IRIS

Career Summary

Current Employer – Online Store (t/o circa £65m)

Positions – Transaction Manager

Dates – January 2024 – Present 

• Reports to the Finance Director and supervises one member of staff
• Responsible as the lead for Accounts Receivable and Accounts Payable including review of payments, debtors, and creditors
• Liaises with credit insurer to ensure appropriate cover exists on all customers
• Works with Marketplace Team to correctly set up Marketplace customers and record all sales
• Reports creditors and debtors to the Financial Controller monthly
• Responsible for the Weekly BACS run preparation and bank entries
• Resolves stock queries with the Warehouse Manager to ensure invoices are entered and paid
• Involved with process improvements – move to a more paperless way of working
• Creates procedural documents
• Manages holidays, sickness, and appraisals all in line with company policies

Previous Employer – Hospital

Position – Various Roles

Dates – April 2021 – December 2023

Position – Management Accountant

Dates – January 2023 – December 2023

• Reports to the Deputy Business Partner and is based in a team of four with one direct report – responsible for training and coaching.
• Responsible for the Acute Adult Sector Budget which is around £15m and is across diverse areas such as A&E and Wards.
• Responsible for the collecting and reporting of financial information across a large spread of managers and staff.
• Responsible for month end activities including posting accruals and prepayments  and balance sheet reconciliations.
• Provided costing for recruitment requirements so that roles can be approved.
• Meets with stakeholders to discuss costs and overspend as required.
• Involved with the review of maintenance contracts.

Position – Transactions Supervisor

Dates – June 2022 – January 2023

• Reported to the Financial Accountant and worked with nine direct reports.
• Responsible for performance management of the team of nine across three job roles with varying responsibilities.
• Carried out 1:1s / work allocation /rota creation /annual appraisals /six monthly wellbeing check-ins / resolving queries / agreeing and achieving targets and deadlines / facilitating team meetings and any recruitment.
• Responsible for management of the processing/payment  of circa 2,000 invoices per week with values from 50p to £1m.
• Invoices were matched and coded using an in-house process before being sent to managers for authorisation.
• Managed two payment runs per week via BACs and any ad hoc money transfers. Paid a variety of suppliers including agencies, medical suppliers, NHS suppliers, sub-contractors, and construction.
• Responsible for managing Supplier Statement process – introduced a template to improve efficiency and time spent on this process weekly and monthly.  Managed the more complex queries and stakeholders.
• Monitored and reported weekly KPIs for Purchase Ledger, Sales Ledger, and Cash Management.
• Weekly meetings with the Finance Manager and Accountants – to review overall performance of the Transactions Team and discuss how to improve procedures and performance
• Bank reconciliations – covered three accounts on a monthly basis.
• Implemented a Cloud invoicing system.

Previous Employer – Hospital

Position – Credit Controller

Dates – April 2021 – May 2022

• Reported to the Financial Accountant and managed two staff including weekly wellbeing check-ins, 1-2-1s, annual appraisals, holiday approvals and timesheet approvals. Delegate work for the upcoming week.
• Worked with high volume debt and backlog of aged debt for the Trust. Moved it down to £1.5m.
• Sales ledger account management / Debt chasing /Statement creation and distribution.
• Aged debt weekly meeting with peers and senior staff.

Previous Employer –  Accountants

Position – Accounts Assistant

Dates – 2015 – March 2021

• Based in this Practice environment and reported to the partners.
• Responsible for regular liaison with a wide range of clients including Limited Companies,  Sole Traders, and Partnerships.
• Prepared accounts for business ready for partner review.
• Submitted small scale payroll RTIs and CIS returns.
• Responsible for general book-keeping activities.
• Prepared and submitted VAT returns.
• Set up Limited Companies via Companies House.