Administrative Assistant

Job Description

The Administrative Assistant provides essential support to ensure the smooth operation of the office and daily business activities. This role involves managing schedules, organizing information, and assisting staff with a variety of administrative tasks. The ideal candidate is organized, reliable, and capable of handling multiple tasks with professionalism.

Key Responsibilities – Administrative Assistant

• Provide day-to-day administrative support to staff and management
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare and format documents, reports, and presentations
• Handle email and phone inquiries, directing them to the appropriate personnel
• Maintain organized filing systems (electronic and physical)
• Perform data entry, record updates, and document management
• Assist with travel arrangements, event planning, and meeting logistics
• Monitor office supply levels and place orders when needed
• Support basic financial tasks such as processing invoices and expense reports
• Greet and assist visitors, clients, and vendors
• Ensure a clean, organized, and efficient office environment

Skills – Administrative Assistant

• Previous administrative or office support experience is an advantage
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite and general office software
• Ability to maintain confidentiality
• Strong attention to detail and problem-solving abilities
• Professional, customer-service–focused attitude

Environment – Administrative Assistant

• Office-based or hybrid work setting depending on company needs
• Interaction with multiple departments and external stakeholders
• Work within an amazing team